Administrative Assistant

Talascend is currently seeking an Administrative Assistant for a contract opportunity with our client in Bellevue and Everett, Washington (State).

Shift
Flexibility to work a wide range of hours from 6:30am to 5:30pm.

Location
Between both Bellevue and Everett, Washington.

Overview

The Administrative Assistant will play a key role in ensuring secure and efficient building access in alignment with the Facility Access and Security Procedure. This individual will represent the organization with professionalism and attentiveness.

Responsibilities

• Managing flow of the front desk, including greeting, assisting guests, and ensuring Facility Access and Security Procedure(s) are followed.
• Assisting with facility related tasks including requests from staff via the service desk portal and general administrative tasks.
• Assisting meeting and event coordinator(s) with meeting logistics including conference room scheduling, delivery of catering, set up and clean up conference rooms.
• Assisting with on-boarding and off-boarding staff and directing guests or vendors to various areas within the facilities.
• Responsible for stocking, organizing, cleaning and maintaining common areas, including regularly scheduled cleaning of refrigerators, coffee machines, microwaves, and appliances.
• Responsible for doing inventory in preparation for ordering supplies and food.
• Receipt and distribution of mail, including packages and inter-office mail, and assisting with shipping items.
• Learning and understanding the nature of the business to provide value-added service and enhance vendor relationships.
• Assisting with and being a part of the Emergency Response Team.
• Leading efforts in weekly, quarterly, and yearly cleanliness of the breakroom and conference rooms.
• Utilizing Maptician to assist staff with reserving 'hotel' desks, as well as the float offices to specific approved staff.
• Traveling between Bellevue and Everett in a consistent manner to provide additional support or fill-in as needed.
• Other duties as assigned.

Qualifications

• High school diploma required, with AA preferred.
• 1-3 years' experience front desk reception experience.
• Customer service based/hospitality centered and focused.
• Self-starter mindset with light administrative tasks and room for growth.
• Reliable and dependable.
• Very good oral and written communication skills.
• Proficient in MS Word, Excel, Outlook, and PowerPoint.
• Knowledge of JIRA service desk, Maptician, and Confluence is a plus.
• Proficient grammatical, editing, and proofreading skills.
• Proficient organizational and prioritization skills.
• Demonstrated skills in attention to detail.
• Ability to problem-solve, prioritize, and be flexible.
• Ability to conduct and present oneself in a professional manner with both internal and external clients and personnel.
• Proven ability to work independently with little or no supervision.
• Ability to recognize needs and exercise good judgment in how and when to take initiative to accomplish tasks.
• Capable of maintaining composure and diplomacy when interacting with various staff.
• Strong communication skills desired.

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.

Background Check and Drug Screen may be required.