Executive Assistant to President

Position: Executive Assistant to the President
Role description

Who we are:

Born digital, UST transforms lives through the power of technology. We walk alongside our clients and partners, embedding innovation and agility into everything they do. We help them create transformative experiences and human-centered solutions for a better world.

UST is a mission-driven group of over 29,000+ practical problem solvers and creative thinkers in over 30+ countries. Our entrepreneurial teams are empowered to innovate, act nimbly, and create a lasting and sustainable impact for our clients, their customers, and the communities in which we live.

With us, you'll create a boundless impact that transforms your career-and the lives of people across the world.

Visit us at .

You Are:

A high-potential Executive Assistant to support the President and help orchestrate a fast-moving executive agenda. You are someone who thrives in high-growth, high-accountability environments and brings strong execution, sound judgment, and a service-oriented mindset to supporting a senior leader.

In the first phase, the role will be primarily executional and administrative, with a strong focus on calendar management, travel, logistics, coordination, and follow-through. Over time, and with demonstrated success, the role offers a clear path to broader exposure and more strategic support responsibilities, including deeper involvement in key internal and external engagements over approximately two years

The Opportunity:

• Manage the President's complex calendar across time zones, proactively prioritizing meetings, resolving conflicts, and protecting focus time.
• Coordinate internal and external meetings, including scheduling, agendas, materials, room or virtual setup, and follow-up actions.
• Plan and manage domestic and international travel end to end, including itinerary management and real-time adjustments when plans change.
• Process and track expenses, reimbursements, and other administrative items accurately and on time.
• Serve as a reliable point of contact for internal leaders and teams, helping ensure smooth information flow into and out of the President's office.
• Maintain organized systems for documents, priorities, action items, and meeting preparation.
• Support leadership meetings, offsites, and internal events through strong logistical planning and coordination.
• Help prepare for important corporate and client engagements by coordinating materials, logistics, and follow-through.
• Interact professionally with senior stakeholders, including top clients and other external contacts, while handling sensitive information with discretion and sound judgment.
• Provide occasional after-hours support for urgent travel changes, critical scheduling adjustments, or time-sensitive requests across time zones

What you need:

• At least 5 years of experience in an Executive Assistant or similar role supporting senior leaders, ideally in startup, scale-up, or other high-growth environments.
• Strong executional discipline, with the ability to manage multiple priorities, stay ahead of details, and deliver consistently high-quality work.
• Professional, polished, and confident in working with senior stakeholders and supporting high-visibility engagements.
• Proactive and resourceful, with the ability to anticipate needs, identify issues early, and drive closure.
• Strong written and verbal communication skills, with careful attention to detail.
• Comfortable using modern productivity and collaboration tools such as Microsoft 365 or Google Workspace; experience using AI tools to improve efficiency is a plus.
• High integrity, maturity, discretion, and judgment in handling confidential information.

Compensation can differ depending on factors including but not limited to the specific office location, role, skill set, education, and level of experience. UST provides a reasonable range of compensation for roles that may be hired in various U.S. markets as set forth below.

Role Location: Seattle

Compensation Range: $70,

Benefits

Full-time, regular employees accrue a minimum of 10 days of paid vacation per year, receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year), 10 paid holidays, and are eligible for paid…