Administrative Assistant

Position Title

Administrative Assistant

Protingent Staffing has an exciting contract Administrative Assistant opportunity.

• Key point of contact for conference and event preparation, travel and scheduling, as well as managing activities such as registration, hotel block booking and group transportation.
• Under the supervision of the senior executive assistant, provide administrative support to executives and work closely with the senior EA on new hire onboarding activities, team events and other projects.
• Assist with travel needs and preparing expense reports.
• Assist with management of calendars, conference room scheduling.
• Travel to Bellevue, WA and Everett, WA site as needed for events and meeting support, including securing multiple meetings.
• Support preparation of meeting agendas and note taking as needed.
• Assist with meeting and event support and logistics as requested by Executive Assistant.
• Copy, scan, file, and track a variety of documents.
• Assist with editing/proofreading documents electronically including presentations (Word and Power Point), spreadsheets (Excel), and Visio documents.
• Learn and understand the nature of the business in order to provide value‑added service and enhance working relationships.
• Assist with new hire onboarding by tracking and following up on actions, drafting email announcements and updating the team SharePoint site.
• Other duties as assigned.

• Three plus years of equivalent level administrative support experience.
• Excellent oral and written communication skills in English.
• High Proficiency in Microsoft office suite, including familiarity with Teams, One Drive and SharePoint.
• 2+ years’ experience successfully managing events and conferences both domestic and international for a group, while acting as key contact and providing pre and post event support.
• Excellent grammatical, editing and proofreading skills.
• Excellent organizational and prioritization skills.
• College graduate or high school graduate with equivalent experience in a relevant role.
• Travel Required:
  
  5-20%.

• Job Type: Contract
• Pay Rate Range: $33- $35/hr (Pay rates are approved based on candidate location, education and experience)
• Location:
  
  Everett, WA/Bellevue, WA Hybrid (3+ days in office)
• Export control regulations require candidates to be a U.S. Citizen, U.S. Legal Permanent Resident, or of a protected person status

Protingent offers competitive salaries, insurance plan options (HDHP plan or POS plan), education/certification reimbursement, pre-tax commuter benefits, Paid Time Off (PTO), and an administered 401k plan.