Executive Assistant, Operations Strategy & Ops

Executive Assistant, Operations

Own executive calendars and communications to enable strategic operations for Terra Power

Location:

Bellevue, Washington, United States

Compensation: $37 - 55 USD / hour

Job Tags:
Strategy & Ops

Terra Power is a nuclear technology company based in Bellevue, Washington. At its core, the company is working to raise living standards globally through a more affordable, secure, and environmentally friendly form of nuclear energy along with innovations in medical isotopes to improve human health. In 2006, Terra Power originated with Bill Gates and a group of like-minded visionaries who evaluated the fundamental challenges to raising living standards around the world.

They recognized energy access was crucial to the health and economic well-being of communities and decided that the private sector needed to take action and create energy sources that would advance global energy deployment. Terra Power's mission is to be a world leader in new nuclear technologies, while developing innovators and future leaders in the nuclear field. As a result, the company's activities in the fields of nuclear energy and related sciences are yielding significant innovations in the safety and economics of nuclear power, hybrid energy and medical applications – all for significant human health benefits.

Terra Power is seeking to hire highly motivated and forward-thinking professionals who are interested in focusing on advanced nuclear reactor research and development and influencing change within the nuclear power landscape and bringing forward the critical production of medical isotopes. Terra Power is an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

Terra Power (TP) is seeking an Administrative Assistant who will support executive leadership in TP Operations, specifically the VP of Operations Division, VP of Supply Chain Division, and the Chief of Staff. This role will also provide support to the executive assistants y will provide support for corporate activities and events, travel, and internal communications. This role will serve as an auditor to ensure documents, presentations, and communications disseminated from the executive level represent TP in its most professional manner.

This position will report to the VP of Operations Division.

• Provide direct support to the VP of Operations Division, VP of Supply Chain Division, and the Chief of Staff, as well as Executive Assistants on the administrative team.
• Daily: enhance the work of assigned executives through general assistance and organizational support to include day-to-day interaction and facilitation of internal and external requests.
• Directly manage and coordinate executives' schedules by planning and scheduling meetings, conferences, teleconferences, prioritizing functions, and appointments, ensuring that meetings, deadlines, presentations, and logistics are handled seamlessly.
• Serve as the liaison between internal and external stakeholders by facilitating communications, planning events, distributing information, drafting agendas and scheduling meetings.
• Develop agendas, track/capture action items for pre-planning meetings and post meeting action(s).

• Perform preparation and/or technical editing and proofreading of Documents and Power Points
• Proofread for use of proper trademarks, markings, and templates
• Proofread for errors and consistency in communications and presentations
• Support Executive Assistants in making sure presentations have gone through the Public Release Procedure
• Assist with prerequisites for adding department training to Learning Management System (LMS)
• Assist with updates to organization charts

• Coordinate and book all travel for executives, as well as completing expense reports
• Support travel logistics, including travel packets, group travel itineraries and background information on meeting participants
• Facilitate quarterly new employee travel training, including updating documents

• Assist with internal communications
• Assist in supporting both in-person and hybrid meetings and events
• Serve as primary point of contact for executives to handle correspondence, both internal & external communications, including confidential/sensitive items.

• 5 years executive administrative support experience
• Highly skilled in using various video conference tools, such as Teams and Zoom
• High proficiency in oral and written communication
• High proficiency in Microsoft suite - including Outlook, Word, Excel, Visio, Power Point
• Proficient technical editing
• Proficiency in Atlassian Tools (Jira and Confluence) a plus
• Grammatical editing and proof-reading skills
• Strong organizational and time…