Administrative Assistant - Counseling Bellevue High School

Position: Administrative Assistant - Counseling 2026-27 Bellevue High School
POSITION PURPOSE:

This position's responsibilities are to provide a variety of secretarial support in a school office, including significant interaction with students, staff, parents and the public; to provide a variety of secretarial support to a high school/middle school counseling/guidance office, including significant interaction with students, staff, parents and the public.

COMMITMENT TO EQUITY:

The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

• Provides secretarial support to a school office and school counseling office, performs skilled word processing, data entry and typing.

• Answers telephones and assists visitors; provides a variety of customer service and public relations to staff, students, parents and community, administrators, substitutes, other agencies and the community; answers informational inquiries.

• Maintains a variety of records and gathers information for reports.

• Maintains and processes a variety of counseling records and files, such as student files and college applications.

• Schedules and coordinates counseling office activities, such as parent and student conferences.

• Assists Office Manager and building administrators with scheduling and coordinating meetings and activities.

• Provides back-up and peak-load assistance to office staff; may assist in health clinic and with short periods of student supervision in various settings, as assigned.

• Trains and monitors student assistants.

• Recruits and supervises parent volunteers.

• Cares for ill or injured students in health clinic in absence of nurse: dispenses medications according to procedures, maintains clinic log, calls parents.

REPORTING RELATIONSHIP:

• Reports to and is directly supervised by building administrator; receives direction from school counselors and Office Manager..

EDUCATION & EXPERIENCE (positions in this class typically require):

Required:

• High school graduation or equivalent and one year of office, secretarial experience, preferably in a customer service or school setting;

LICENSING REQUIREMENTS (positions in this class typically require):

Valid First Aid and CPR Certification if assigned to health clinic

KNOWLEDGE (position requirements at entry):

• A variety of office procedures.

• A variety of computer software applications.

• Customer service techniques.

• Standard English usage, spelling and grammar.

SKILLS (position requirements at entry):

• Customer service

• Keyboarding, data entry and retrieval, and word processing.

• Oral and written communication.

• Maintaining accurate records

• Ability to work effectively as member of a team.

• Ability to maintain confidentiality.

• Ability to transcribe machine dictation.

• Ability to maintain positive relationships with students, staff, parents and the public.

• Ability to work with a diverse population of students.

• Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations.

• Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements.

• Ability to meet and maintain punctuality and attendance expectations.

PHYSICAL REQUIREMENTS:

Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.

Medium Work:
Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.t.

Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.

CONDITIONS OF EMPLOYMENT:

AISP pay range D $ 31.44 to $33.39/hr. (starting wage is $ 31.44/hr.) 38 hours per week (M, T, TH, and F 7:30am to 4pm and W 7:30am to 2:00pm) for a 197-day annual assignment. This position is covered by a collective bargaining agreement. Medical, dental,…