Executive Assistant

Responsibilities

• Provide administrative and operational support across Product & Engineering and Customer Experience
• Manage complex calendars and coordinate meetings across cross-functional stakeholders
• Draft and edit high-quality correspondence, reports, and leadership materials
• Prepare meeting agendas and briefing documents, conduct research and compile supporting materials, and track action items and key deadlines to completion
• Coordinate domestic and international travel logistics and documentation
• Submit, reconcile, and track expense reports accurately and discreetly
• Maintain organized records and documentation across key initiatives
• Handle confidential and sensitive information with professionalism

• Own day-to-day workplace operations for the Bellevue office
• Ensure the office environment reflects company culture and supports productive work
• Serve as primary point of contact for visitors, candidates, partners, and customers
• Manage mail distribution, shipments, and delivery logistics
• Oversee vendor relationships including facilities, cleaning, catering, kitchen, security, and office supplies
• Liaise with building/property management and attend required facilities or safety meetings
• Maintain conference rooms, common areas, and shared spaces
• Manage office inventory and supply budgets as needed
• Partner with People Ops to support onboarding logistics and workspace setup
• Coordinate basic IT-related logistics in partnership with the IT team

• Primarily office-environment work with extended periods of sitting or standing.
• Computer-based work involving limited lifting and usage of computer-related equipment.

• Support planning and execution of office culture initiatives and team events
• Coordinate offsites, leadership meetings, and in-office gatherings
• Help foster a welcoming, service-first environment for employees and guests
• Act as a trusted operational partner across Product, Engineering, CX, and Marketing teams

• 8+ years of executive assistant, office management, or operations experience in a fast-paced environment
• Experience supporting technical or cross-functional teams preferred
• Strong writing and editing skills for professional correspondence
• Exceptional organizational skills and attention to detail
• Proven ability to manage vendors and workplace operations
• Tech-savvy; proficient in Google Workspace and task management tools (Asana, Zoom, Slack, etc.)
• High level of discretion and experience handling confidential information
• Excellent verbal and written communication skills
• Strong problem-solving skills and ability to prioritize independently
• Ability to work full time in the Bellevue, Washington office
• Willingness and ability to work a flexible schedule and handle changing priorities with composure.

Pay Range (Base Pay): $100,000 - $134,000

Other Types of Pay
:
Based on level and role the employee may be eligible for long term incentives in the form of equity and short term incentives of either bonus or commission.

Health Insurance
:
Medical, Dental, Vision, Life and Disability Insurance, Employee Assistance Program (EAP).

Retirement Benefits
: 401(k) plan

Paid Time Off
:
Talkdesk offers an uncapped paid time off program for exempt employees and an accrual-based program for non-exempt employees; both are subject to manager approval and consistent with business needs.

Paid Holidays
:
Talkdesk offers 14 paid holidays each year.

Paid Sick Leave
:
Exempt employees have uncapped paid time off and non-exempt sick leave follows accrual standards; both are subject to manager approval and consistent with business needs.

To that end, we will hire, promote, work along, cheer for, bond with, and warmly welcome into the Talkdesk family all persons without regard to ethnic and racial identity, indigenous heritage, national origin, religion, gender, gender identity, gender expression, sexual orientation, age, disability, marital status, veteran status, genetic information, or any other legally protected status.