Receptionist Estate Planning Law Firm - dogs! in Bellevue

Job Description

Are you a highly organized, detail-oriented, and personable individual who loves multitasking? Our small, boutique estate planning law firm is looking for a full-time Receptionist to be the welcoming face of our office. As the first point of contact for our firm, you will play a crucial role in welcoming clients, managing attorney appointments, and supporting our team with administrative tasks.

If you are someone who thrives in a fast-paced environment, and can manage multiple tasks at once, we want to hear from you!

• Greet clients and visitors with professionalism, warmth, and a positive attitude.
• Manage, screen and direct incoming calls, emails, and office correspondence.
• Schedule client appointments, book conference rooms and maintain busy calendars for multiple attorneys.
• Oversee client intake and set up process, including gathering necessary documents and information.
• Assist with administrative tasks such as data entry, document preparation, and manage distribution of incoming and outgoing mail and deliveries.
• Maintain office organization, including filing (digital and physical), copying, and scanning documents.
• Help with light office housekeeping and provide general office support to the Firm and assist with special projects as needed.
• Perform additional duties as assigned, including assisting with staff training and onboarding, and demonstrating flexibility to support the firm’s evolving operational needs.

• This position is on site, Monday through Friday from 8:30am to 5pm.
• High school diploma or equivalent; additional education or training in office administration is a plus.
• Previous experience in a legal office environment, particularly in estate planning or related areas, is but not required.
• Excellent verbal and written communication skills with strong attention to detail.
• Punctual and dependable.
• Advanced organizational, time management and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Dropbox and Adobe.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Professional appearance and demeanor.
• Team Player.

• Competitive salary
• Health, Dental and Vision insurance paid for by the Firm
• Retirement plan
• Paid time off and holidays
• Opportunities for professional development and growth within the firm
• Friendly, supportive work environment

If you are ready to bring your organizational skills, welcoming personality, and compassion to our team, we encourage you to apply! Please submit your resume and a cover letter detailing your relevant experience and why you would be a great fit for this role.