Part-Time Office Assistant

Location: Bellevue – On-site
Schedule: Part‑Time (20–25 hours per week)
Reports To: VP, HR

Work Schedule: 8:30am to 1:30pm MTWT with Fridays being alternated.

We're looking for a friendly, organized, and proactive Part‑Time Office Assistant to help keep our office running smoothly. This role is perfect for someone who enjoys wearing many hats, solving problems, and creating a welcoming workplace experience for employees and visitors.

You’ll be a key point of contact for office operations, administrative support, facilities coordination, and executive scheduling while helping ensure our team has everything they need to be productive and successful.

Moxi Works is the leading real estate AI marketing platform built by real estate pros, for real estate pros. Our AI‑powered system helps brokerages and their agents find, win, and close more deals.

Drawing on decades of industry expertise, we build tools that remove complexity and let real estate professionals focus on what matters most. Our newest innovation, RISE, is a native‑AI sales and marketing tool designed to help agents stay ahead in an increasingly competitive landscape.

At Moxi Works, you’ll find a team of innovators, collaborators, and doers who care deeply about our customers, our craft, and each other. If you’re excited by meaningful work, big ideas, and building technology that empowers people, you’ll fit right in.

Trusted by more than 3,000 brokerages and 400,000 agents worldwide, Moxi Works is leading the future of Prop Tech. And, we’re just getting started.

• Passionate
• Sense of Urgency
• Relentless Execution

“Come join Moxi Works as we are committed in delivering results with shared purpose with values that empower and connects us”.

• Provide day‑to‑day administrative support across teams
• Assist with scheduling monthly meetings, executive visits to HQ
• Coordinate conference room bookings and office events
• Assist with document preparation, company newsletter and correspondence
• Handle incoming mail, packages, and office communications
• Assist the HR team for month‑end expenses vs budget
• Assist CEO if necessary with scheduling/tasks

• Serve as the primary point of contact for building management and vendors
• Coordinate office maintenance requests and facility‑related needs
• Ensure office spaces, meeting rooms, and common areas remain organized and functional

• Manage parking assignments and parking‑related requests
• Administer ORCA card distribution and tracking
• Coordinate lunch orders, catering, and team events
• Monitor and replenish office snacks, beverages, and kitchen supplies
• Welcome visitors and help create a positive office environment
• Manage bi‑weekly office orders via business accounts (Costco, Amazon)

• 1–3 years of administrative, office coordination, or customer service experience
• Strong organizational and time‑management skills
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities and adapt to changing needs
• Proficiency with Microsoft Office and Google Workspace
• Self‑starter who takes initiative and enjoys problem‑solving
• Positive attitude and a strong customer‑service mindset

• Flexible part‑time schedule – hours will be adjusted based on business needs; set hours to start will be 8:30am to 1:30pm MTWT and alternate Fridays
• Collaborative and supportive team environment
• Opportunity to make a meaningful impact on employee experience
• Varied responsibilities that keep every day interesting

If you enjoy being the go‑to person who keeps everything organized, stocked, scheduled, and running smoothly, we’d love to hear from you!

All benefits are subject to review on an annual basis whereas we continuously assess our total reward proposition aligning with the needs of our people, our business and the market. Benefits are offered 1 st of the month.

• Employee Assistance Program
• Discounted Pet Insurance
• Employee Engagement Programs

Note:

benefits may vary by country and region we operate in.

Moxi Works is an Equal Opportunity Employer. Qualified applicants will receive…