Executive Assistant, Office Provost and Academic Affairs

Executive Assistant, Office of the Provost and Academic Affairs

The Executive Assistant (EA) serves as a key member of the Office of the Provost and Academic Affairs, reporting to the Director of the Office of the Provost and Academic Affairs. EA provides confidential, executive-level administrative support to the Provost and Vice Provost, ensuring priorities are implemented with clarity, discretion, and efficiency. This role manages complex calendars, travel arrangements, communications, and briefing materials for senior leadership, and coordinates divisional meetings, retreats, and high-visibility events.

Working in close alignment with another EA under the Director's guidance, EA maintains a primary focus on executive-facing responsibilities while remaining cross-trained to support operational functions as needed. This scaffolded approach ensures continuity, role clarity, and seamless support for Academic Affairs leadership and institutional priorities.

Position Salary Range: $72,488/year - $101,484/year. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Typically, new hire starts no higher than $79,737/year based on Bellevue College Exempt salary schedule.

We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits are offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This position is exempt from the overtime provisions of the Fair Labor Standards Act, which means that you are not eligible for overtime pay.

Bellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. Serving one of the most diverse student populations in Washington - we are proud to reflect the global community we serve.

As an employer, Bellevue College is committed to fostering a workplace where employees feel valued, supported, and empowered. We believe that our faculty and staff are essential partners in fulfilling our mission, and we prioritize professional growth, collaboration, and innovation in everything we do. Employees at Bellevue College benefit from opportunities to expand their skills, contribute to meaningful work that changes lives, and engage in a community that is deeply committed to inclusion.

We are dedicated to creating an environment where creativity and innovation thrive, and where the contributions of every employee help shape both the success of our students and the vitality of the region. At Bellevue College, you will find a community that supports your goals, values your voice, and celebrates your impact.

The Office of the Provost and Academic Affairs provides strategic and administrative leadership for the academic mission of Bellevue College. Led by the Provost and Vice Provost, the Office oversees the planning, coordination, and delivery of high-quality educational programs that promote student achievement, teaching excellence, and equity across the college.

This Office supports and collaborates with the academic divisions, curriculum and assessment teams, faculty leadership, and cross-campus partners to ensure that academic initiatives align with institutional goals. It leads major college-wide efforts including Strategic Planning, Achieving the Dream, and serves as the central hub for academic policy, faculty hiring and evaluation processes, and academic program development.

The Office also ensures efficient administrative operations and executive coordination for the academic leadership team, supporting openness, inclusive decision-making, and strong internal communication. Through its commitment to student success, access, and innovation, the Office of the Provost and Academic Affairs advances Bellevue College's mission to create equitable learning environments and empower students to transform their lives and communities.

Bachelor's degree in Education, Communication, Business Administration, Public Administration, Office Technology, or a related field. (An associate's degree and two additional years of administrative experience may substitute. Relevant experience may be considered on a year-for-year basis.)

Demonstrated experience providing administrative or executive support in a high-volume, fast-paced office setting.

Demonstrated ability to manage complex calendars, prioritize competing demands, and support executive-level meetings and communications.

Demonstrated ability to incorporate diverse perspectives and work effectively with individuals from a variety of backgrounds and identities.

Proven ability to work independently, be self-directed, and respond to changing priorities while meeting deadlines.

Demonstrated…