Part-Time Office Assistant

Location

Bellevue – On-site

Part‑Time (20–25 hours per week)

VP, HR

$25.00 an hour

8:30 am to 1:30 pm MTWT with Fridays alternating.

We’re looking for a friendly, organized, and proactive Part‑Time Office Assistant to keep our office running smoothly. This role is perfect for someone who enjoys wearing many hats, solving problems, and creating a welcoming workplace experience for employees and visitors.

You will be a key point of contact for office operations, administrative support, facilities coordination, and executive scheduling while helping ensure our team has everything they need to be productive and successful.

• Provide day‑to‑day administrative support across teams
• Assist with scheduling monthly meetings and executive visits to HQ
• Coordinate conference‑room bookings and office events
• Assist with document preparation, company newsletter, and correspondence
• Handle incoming mail, packages, and office communications
• Assist the HR team with month‑end expenses versus budget
• Assist the CEO with scheduling and tasks as needed

• Serve as the primary point of contact for building management and vendors
• Coordinate office maintenance requests and facility‑related needs
• Ensure office spaces, meeting rooms, and common areas remain organized and functional

• Manage parking assignments and parking‑related requests
• Administer ORCA card distribution and tracking
• Coordinate lunch orders, catering, and team events
• Monitor and replenish office snacks, beverages, and kitchen supplies
• Welcome visitors and help create a positive office environment
• Manage bi‑weekly office orders via business accounts (Costco, Amazon)

• 1–3 years of administrative, office coordination, or customer service experience
• Strong organizational and time‑management skills
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities and adapt to changing needs
• Proficiency with Microsoft Office and Google Workspace
• Self‑starter who takes initiative and enjoys problem‑solving
• Positive attitude and a strong customer‑service mindset

• Flexible part‑time schedule – hours adjusted based on business needs, with set hours 8:30 am to 1:30 pm MTWT and alternate Fridays
• Collaborative and supportive team environment
• Opportunity to make a meaningful impact on employee experience
• Varied responsibilities that keep each day interesting

All benefits are subject to review on an annual basis and are offered on the first of the month. View full benefit program here – Sequoia.

• Medical/Dental/Vision
• Paid Time Off
• Holiday Pay – 11 days
• Bereavement – 3 days
• Birthday pay
• STD/LTD – company paid
• Supplemental Life, Critical Illness, Accident
• Perk Spot
• Employee Assistance Program
• Wellbeing Program
• Discounted Pet Insurance
• Office Lunch
• Employee Engagement Programs

Benefits may vary by country and region we operate in.

Moxi Works is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, gender, religion, sex, sexual orientation, age, disability, military status, or national origin or any other characteristic protected under federal, state, or applicable local law.

As part of the employment process, Moxi Works conducts comprehensive background checks on all final candidates for employment. The background check process may include a review of criminal history, credit history, employment verification, education verification, and other relevant information. Moxi Works is committed to complying with all applicable federal, state, and local laws concerning background checks and ensures the process is fair, consistent, and transparent.