Administrative Assistant ; Project

Administrative Assistant 4 (Project)

Location:

Bellevue College

Full/Part Time:
Full Time

Regular/Temporary:
Temporary

Position Summary

The Administrative Assistant supports the Dean for the Health Sciences, Education, and Wellness Institute. This position will support planning, organizing, implementing, coordinating and controlling administrative services. The Administrative Assistant performs higher-level administrative duties of a substantive nature to provide support to the Dean. The ideal candidate will have excellent organizational skills, strong attention to detail, and a commitment to promoting equity and inclusion.

This position reports to the Dean of the Health Sciences, Education, and Wellness Institute.

This is six months temporary project position and expected to end on 11/15/2026.

Pay, Benefits & Work Schedule

Position Salary Range: $50,388/year - $67,668/year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Individuals newly hired to Classified position are placed in a salary range based on the WPEA Collective Bargaining Agreement.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits are offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans;

transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

About The College

Bellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. Serving one of the most diverse student populations in Washington - we are proud to reflect the global community we serve.

As an employer, Bellevue College is committed to fostering a workplace where employees feel valued, supported, and empowered. We believe that our faculty and staff are essential partners in fulfilling our mission, and we prioritize professional growth, collaboration, and innovation in everything we do. Employees at Bellevue College benefit from opportunities to expand their skills, contribute to meaningful work that changes lives, and engage in a community that is deeply committed to inclusion.

We are dedicated to creating an environment where creativity and innovation thrive, and where the contributions of every employee help shape both the success of our students and the vitality of the region. At Bellevue College, you will find a community that supports your goals, values your voice, and celebrates your impact.

About the Department

The Health Sciences, Education & Wellness Institute (HSEWI) fosters successful completion of our diverse students' education goals, as well as advocates life-long wellness, learning, teaching, and service excellence. We provide a wide variety of accessible, rigorous, and engaging professional/technical courses, programs, and credentials that are responsive to individual, institutional, and community needs, prospects, and opportunities. Our Institute is comprised of sixteen unique programs which focus on providing excellent education and training for many professions in healthcare, education, and wellness.

Essential Functions

Administrative Support

Provide secretarial and administrative support to the Dean, including:

• Managing the Dean's calendar, scheduling appointments, arranging meetings, and ensuring effective time management.
• Making travel arrangements for the Dean and finalizing travel reports in accordance with College and state policies.
• Preparing and distributing meeting agendas; formatting transcription; recording minutes; and composing, editing, and typing correspondence.
• Exercising signature authority on administrative correspondence.
• Reviewing and revising electronic communications such as program announcements, newsletters, advertising, and web posters.
• Assisting with appropriate procedures for academic job searches and appointments, re appointments, employee on boarding, performance review, tenure review, and promotion in compliance with institutional policies and agreements.
• Utilizing project management skills to plan, execute, and monitor various projects within the divisions, incorporating equity and inclusion considerations.
• Establishing and maintaining accurate electronic and hard copy files, including archival filing for syllabi, tenure and promotion documents, financial paperwork, monthly budget reports, and equipment inventory.
• Conducting research, collecting data, and assisting in preparing and maintaining administrative, business,…