Executive Assistant

Job Title:

Executive Assistant

Job Description

This Executive Assistant role provides high-level administrative support to the Vice President of Business Intelligence and Transaction Risk within a dynamic, fast-paced technology environment. The position focuses on complex calendar management, travel coordination, expense management, and proactive support for meetings, documentation, and deliverables. You will work closely with senior leaders, cross-functional teams, and other executive assistants, managing a high volume of tasks with minimal guidance while maintaining a high degree of professionalism, discretion, and customer focus.

Responsibilities

+ Provide comprehensive executive support to the Vice President of Business Intelligence and Transaction Risk, serving as a trusted partner and primary point of contact for administrative needs.

+ Manage complex calendars, including scheduling meetings, coordinating across multiple time zones, resolving conflicts, and prioritizing requests based on urgency and business impact.

+ Monitor and track the Vice President's meetings, priorities, and email inbox, ensuring that critical items receive appropriate attention and timely responses.

+ Act as a proxy for the Vice President when appropriate, handling routine communications, follow-ups, and administrative decisions within defined guidelines.

+ Coordinate domestic and international travel, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.

+ Prepare, submit, and track expense reports, ensuring accuracy, timeliness, and compliance with company policies.

+ Organize and maintain documentation related to projects, meetings, and action items, ensuring follow-through and timely completion of deliverables.

+ Support meeting preparation by gathering materials, creating or formatting documents and presentations, and ensuring all participants have the information they need.

+ Handle a high volume of tasks and projects simultaneously with little to no guidance, adjusting priorities quickly as needs change.

+ Maintain strict confidentiality when handling sensitive information and demonstrate high levels of integrity and discretion at all times.

+ Communicate clearly and professionally in both verbal and written form with senior professionals inside and outside the organization.

+ Continuously uphold high standards of quality and accuracy in all administrative tasks, identifying and resolving issues proactively.

+ Collaborate with other executive assistants and team members to support broader team initiatives and special projects as needed.

Essential Skills

+ At least two years of college education required; bachelor's degree preferred.

+ 5 years of experience supporting senior management such as Vice Presidents, senior Vice Presidents, or CEOs.

+ Demonstrated experience managing complex executive calendars, including scheduling and prioritizing meetings.

+ Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

+ 2-4 years of hands-on experience using Outlook for email and calendar management.

+ 2-4 years of experience arranging travel, including multi-leg and multi-time-zone itineraries.

+ 2-4 years of experience in expense management, including preparing and reconciling expense reports.

+ Proven ability to handle a high volume of tasks and projects with little to no guidance.

+ Impeccable attention to detail and strong organizational skills.

+ Ability to make smart, timely decisions and respond with appropriate urgency to time-sensitive situations.

+ Exceptional verbal and written communication skills.

+ Ability to switch gears quickly and adapt to changing priorities in a fast-paced environment.

+ High levels of integrity and discretion in handling confidential information.

+ High degree of professionalism when interacting with senior leaders and external stakeholders.

+ Excellent PC skills and comfort working with technology tools commonly used in corporate environments.

Additional

Skills & Qualifications

+ Bachelor's degree is preferred and considered an advantage.

+ 1-2 years of prior experience supporting senior management such as Directors is beneficial.

+ Experience working across multiple time zones and coordinating schedules for geographically distributed teams.

+ Proven ability to step into new situations quickly and contribute with minimal ramp-up time.

+ Demonstrated commitment to delivering results and insisting on high standards in all work products.

+ Experience providing executive support within a large, diverse technology environment is a plus.

+ Ability to build strong working relationships with other executive assistants, leaders, and team members.

+ Comfort managing multiple stakeholders and balancing competing priorities in a professional manner.

Work Environment

This role is based onsite in Bellevue and operates within a large, diverse technology environment that values high performance, collaboration, and customer focus. You will work closely with senior…