Administrative Assistant

Administrative Assistant

The position Administrative Assistant is responsible to provide secretarial support such as answering phones and serving as receptionist for a work group, performing word processing and data entry, maintaining files and records, and preparing materials.

The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

Duties and Responsibilities:

• Provides secretarial support to work group; performs skilled word processing, data entry and typing; operates a variety of office machines.
• Answers telephones and assists visitors; provides a variety of customer service and public relations to the public, district staff, and other agencies; answers informational inquiries; takes messages.
• Maintains a variety of records and files, and gathers information for reports.
• Prepares, processes and distributes a variety of materials.
• Performs special projects, such as compiling information for reports.
• Provides back-up and peak-load assistance to office staff.

Reporting Relationship:

Reports to and is directly supervised by Administrative Office Manager or Assigned Administrator.

Education and Experience:

Required:

High school graduation or equivalent and one year of secretarial/clerical experience.

Knowledge:

Customer service procedures. General office machines. Word processing software. Correct grammar, spelling and English usage.

Skills:

Accurate word processing and data input. Organization. Problem solving. Telephone etiquette. Ability to operate a multi-line phone system. Ability to use or learn the use of spreadsheet and database software. Ability to maintain confidentiality. Ability to maintain accurate records. Ability to effective oral communication skills. Ability to perform all physical activities and meet all physical requirements indicated in section above. Ability to exert all necessary mental effort indicated in section above.

Ability to perform all duties in accordance with applicable Board policies and District and Legal requirements. Ability to meet and maintain punctuality and attendance expectations.

Mental Demands:

Required to meet deadlines. Experiences interruptions to concentration. Required to work with diverse populations. May answer calls from frustrated or hostile individuals.

Physical Requirements:

Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions. Sedentary Work:
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.

Conditions of Employment:

AISP pay range C $ 28.98 - $30.93 (starting wage $ 28.98 per hour), 33.75 hrs/week, 197 days/year (M-F 7:15am to 2:30pm). This position is covered by a collective bargaining agreement.

Medical, dental, vision, long-term disability, and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems.

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Verification of identity and authorization to work in the United States must be completed. The District does not currently provide visa sponsorship. All offers of employment are contingent upon satisfactory results of background checks with prior employers/professional references; satisfactory outcome of a criminal history background check (includes fingerprinting); satisfactory outcome of sexual misconduct information from prior school district employers; and approval by the Bellevue School Board.

Notice of Non-Discrimination:

Bellevue School District does not discriminate…