Teaching & Learning Categorical Program Support Coordinator

Teaching And Learning Categorical Program Support Coordinator

The position of Teaching And Learning Categorical Program Support Coordinator provides comprehensive administrative, operational, and systems support for the Teaching & Learning Department, with a primary focus on Advanced Learning and Multilingual Learning programs.

The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

• Serves as a primary point of contact for families and staff.

• Ensures equitable access to programs and services.

Program Operations & Support

• Provides administrative and operational support for Advanced Learning and Multilingual Learning programs.

• Coordinates department activities, meetings, trainings, events, and family engagement opportunities.

• Assists with student identification, enrollment, placement, and program records management.

• Supports assessment and screening processes associated with Advanced Learning and Multilingual Learning programs.

• Maintains department procedures, operational manuals, and program documentation.

• Coordinates cross-department collaboration and communication to support district initiatives.

Family And Stakeholder Communication

• Responds to inquiries from students, families, staff, and community members in a timely, professional, and culturally responsive manner.

• Develops and maintains communication materials, newsletters, websites, forms, and other resources.

• Assists with translation and interpretation coordination to ensure meaningful access for multilingual families.

• Supports family outreach and engagement efforts designed to increase awareness and access to district programs.

• Provides clear explanations of program guidelines, processes, policies, and timelines.

Systems Improvement & Digital Innovation

• Evaluates existing office and program systems and recommends improvements to increase efficiency, consistency, customer service, and program accessibility.

• Demonstrates a commitment to continuous improvement by identifying opportunities to streamline processes and enhance services.

• Leads or assists with digitalization of department processes, records, forms, and workflows.

• Develops and maintains electronic databases, dashboards, reports, forms, and tracking systems.

• Utilizes technology tools to streamline operational processes and reduce manual work.

• Supports implementation of new technologies and trains staff on department procedures and systems as needed.

• Maintains data integrity across multiple information systems.

Data, Compliance & Reporting

• Collects, maintains, verifies, and analyzes program data.

• Prepares reports for district leadership, state reporting requirements, grant reporting, and program evaluation purposes.

• Monitors compliance with state and federal requirements related to Advanced Learning and Multilingual Learning programs.

• Ensures confidentiality and appropriate handling of student and staff information.

• Supports audit preparation and program documentation requirements.

Budget & Resource Management

• Assists with departmental budgets, purchase orders, invoices, contracts, reimbursements, and financial tracking.

• Coordinates ordering, inventory, distribution, and management of instructional materials and supplies.

• Maintains financial and program records in accordance with district procedures.

Other Duties

• Provides support during peak workload periods and special projects.

• May coordinate the work of temporary staff, interpreters, proctors, or student workers.

• Performs other job-related duties as assigned.

Reporting Relationships: Reports to and is directly supervised by assigned administrator.

Education & Experience (positions in this class typically require):

Required
• High school diploma or equivalent.

• Minimum three years of increasingly responsible administrative, office management, program coordination, or operational support experience.

• Experience working with databases, spreadsheets, reporting systems, and digital record management.

Preferred
• Associate's degree in business, communications, public…