Executive Assistant

Schwartz Brothers Restaurants seeks a detail-oriented Executive Assistant to support senior leaders within our Executive, Management & Leadership team. In this Food & Beverage Operations role, you'll manage complex calendars, schedule and prepare executive meetings, coordinate travel, and handle confidential correspondence. You will prepare reports and presentations, track key deadlines, and support cross-functional projects that impact bakery operations. Partner closely with leadership to streamline communication, follow up on priorities, and uphold our tradition-rich, team-focused culture.

Ideal candidates bring strong organization, clear communication, and a passion for quality and service in a fast-paced, family-oriented environment.

Responsibilities

• Manage complex executive calendars, appointments, and meeting logistics
• Coordinate domestic travel, itineraries, and expense reports
• Prepare, edit, and proofread correspondence, reports, and presentations
• Organize and document executive, operations, and leadership meetings
• Track action items, deadlines, and priorities for senior leadership
• Maintain confidential files and handle sensitive information with discretion
• Support cross-functional projects related to bakery and restaurant operations
• Serve as a communication liaison between executives and internal teams
• Assist with basic reporting, data tracking, and light analysis
• Uphold and model the company's tradition-rich, team-focused culture

Required Skills

• Calendar management
• Travel coordination
• Executive correspondence
• Meeting and event planning
• Document preparation (Word/Google Docs)
• Spreadsheet management (Excel/Sheets)
• Presentation preparation (Power
• Point/Slides)
• Confidential information handling
• Basic bookkeeping/expense reporting
• Office software (MS Office/Google Workspace)