Temporary Office Services Coordinator

Davis Wright Tremaine LLP is looking for a Temporary Office Services Coordinator to join our team in our Bellevue office.

This is a temporary position lasting seven months.

This is an essential position that will require five days in-office. This position is responsible for a variety of office support functions; such as, processing and delivering incoming USPS and interoffice mail and vendor/ courier packages, processing outbound USPS mail and vendor/courier packages, performing various downtown and driving messenger duties, and providing assistance to the attorneys and legal staff, and to the firm-wide administrative teams as needed.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

• Sort and distribute incoming and interoffice mail; includes inbound express and courier materials. This support function includes scanning and routing mail electronically to specific Firm contacts per established guidelines
• Assist in processing outbound mail and vendor/courier packages, ensuring all packages are tracked.
  
  This support includes facilitating large shipments for both the legal and administrative teams and can include extracting addresses and contact information from spreadsheets
• Meter mail and packages for delivery to post office; includes processing USPS materials at the off-site location
• Monitor team mailbox and chat-based workspace and respond to emails and office correspondence in a timely manner
• Assist with the collection of payments for personal shipments from attorneys and staff when using USPS system and/or other courier sources; including documenting client billing numbers for accounting
• Assist with updating the mail and package routing system and other reference lists in a routine manner; includes processing the daily "out" list to keep current with the attorney and staff pairings that relate to the mail/packing receipt activity
• Participate in team and other special projects as assigned; includes support with moving boxes and light inter-office moves, working closely with the practice group legal assistants and administration to support routine and special mailings, scanning and delivering client materials to the legal team, serve as main contact for vendor support per Operations Manager’s directive, etc.
• Assist with the general appearance of the support services department; includes ordering and stocking of supplies, organizing workflow product, and cleaning the support services area in a routine manner
• Assist with preparation support of offices and workstations for new attorney and staff hires and/or for interoffice moves; includes box delivery and assistance with moving employee's work content and/or personal items to new space
• Serve as an in-house messenger; performing responsibilities by using the company vehicle, public transportation and/or by walking and able to execute accurate completion to support the smooth operation of our team
• Use various software applications, such as Microsoft 365 to help complete tasks throughout the day and help maintain electronic office reference materials and Intranet Portal pages as needed
• Participate in routine check-in meetings with the Operations Manager to discuss services, projects, progress towards completion, goals and needs
• Maintain a punctual schedule and regular attendance
• Other administrative responsibilities as requested
• Act as central information hub and representative of the office management team with regard to clients and visitors to the office
• Serve as liaison and secondary point of contact for building management and office vendors
• Coordinate with Office Manager to maintain and assist with planning and execution of office projects and programs, client and community service events, office special events, client meetings and professional development initiatives
• Assist with other special projects, tasks, and/or support as assigned
• Monitor Inventory Levels:
  Regularly assess and track stock levels of…