RFP Sourcing & Proposal Specialist

Overview

VMG Studios is a creative production partner for enterprise brands, turning strategy into high-quality creative execution across video, animation, and design. We work with teams that care about craft, speed, and results.

The Opportunity

We’re looking for an RFP Sourcing & Proposal Specialist who can both find the right opportunities and shape proposals that win. You’ll own the full opportunity-to-submission cycle — from sourcing qualified RFPs and leading a clear go/no-go process to orchestrating the response. Beyond managing logistics, you bring proposal strategy: you shape positioning, messaging, and narrative so our submissions are clear, compelling, and clearly differentiated in the eyes of evaluators.

• Monitor identified channels for RFPs and bid opportunities
• Run a go / no-go process with leadership (fit, capacity, margin, timeline)

• Develop a clear win strategy for each pursuit (why us, why now, why this approach)
• Identify evaluation criteria and reverse-engineer responses accordingly
• Guide narrative structure and messaging to differentiate from competitors
• Use debriefs and evaluator feedback to refine positioning and win themes over time

• Partner with the team on pitch prep for shortlisted opportunities (final presentations, orals, demos)
• Translate proposal win themes into pitch storylines, talking points, and slide/visual recommendations
• Ensure continuity between the written response and the live/recorded pitch so evaluators see a cohesive story

• Build timelines, assign owners, and keep stakeholders on track
• Manage compliance requirements, formats, and submission rules

• Gather inputs (creative approach, production plan, staffing, schedule, pricing support)
• Draft and refine responses for clarity, credibility, and persuasion
• Maintain an evolving library of case studies, bios, and reusable answer modules

• Create a repeatable RFP workflow (intake → kickoff → drafts → review → submit → debrief)
• Track outcomes and feed insights back into win strategy, process, and content library over time

• Proven track record running proposals/RFPs in a fast-paced environment
• Strong writing and editing instincts (clear, concise, confident)
• Comfortable coordinating multiple stakeholders without being a bottleneck
• Detail-oriented with deadlines and compliance requirements
• Strong judgment: knows what’s “winnable” vs not worth the spend

• Experience in creative services, production, agencies, studios, or professional services
• Familiarity with supplier diversity/procurement environments
• Basic finance comfort (budgets, scope alignment, margin awareness)
• Experience supporting live or virtual pitch presentations (finalist meetings, demos, orals)

• Proactive, calm under deadline, high follow-through
• Can push for what’s needed without drama
• Protects quality and protects the team’s time

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