Event Project Coordinator

Position Overview

The Project Coordinator, Venues is responsible for the planning and execution of small events or a portion of a large event. This position will ensure successful and profitable execution of events by following Encore’s Production Process and Technical Standards and will partner with the sales and operations team to deliver on event execution plans. The Project Coordinator, Venues reports to a designated Venue Operations lead (DET / DOO).

Key Job Responsibilities

Event Planning

• Prepare and communicate production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crew members, vendors and venue.

• Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.

• Review sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs.

Event Execution

• Communicate event execution plan and on-site changes including billing, production schedules and client requests.

• Review all necessary information with crew leads to ensure a successful and profitable event.

• Operate equipment and assist crew as necessary/qualified.

• Mentor Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.

Administrative & Training

• Assist Venue Operations leaders with completion and analysis of the EPT tool for events as necessary.

• Process Encore post-event items, including review of timesheets, timely processing of invoices and post-show reporting.

• Work with Venue Operations leaders to identify training opportunities for onsite and regional workforce.

Job Qualifications

• High School Diploma required

• 3+ years tech experience in the event technology or Broadcast industry

• 2+ years of administrative and customer service experience, preferred.

• Strong written and oral communication skills

• Strong Technical Background

• Strong Client relationship skills

• Operational logistics experience

• Works well under pressure

• Ability to multitask

• MS Office experience

• Ability to read technical diagrams preferred

Competencies

Deliver World Class Service

• Hospitality

• Ownership

Do The Right Thing

• Instills Trust

• Safety Conscious

Drive Results

• Action Oriented

See The Big Picture

• Tech Savvy

Value People

• Communicates Effectively

For more information on our Competency Group, refer to the Competency Based Talent Management page on Encore Connect by searching for the title or copy & pasting this URL Link ().

Physical Requirements

Team members must be able to meet the physical demands outlined below to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The frequency options are defined as:
Continuously, Frequently, Occasionally, and Never.

• Sitting: 2-3 Hours

• Standing: 4-5 Hours

• Walking: 4-5 Hours

• Stooping: 2-3 Hours

• Crawling: 2-3 Hours

• Kneeling: 2-3 Hours

• Bending: 2-3 Hours

• Reaching (above your head): 2-3 Hours

• Climbing: 0-1 Hours

• Grasping: 4-5 Hours

Lifting Requirements

• 0 - 15 lbs:
* Continuously

• 16 - 50 lbs*:
Frequently

• 51 - 100 lbs:
Occasionally

• Over 100 lbs:
Occasionally

Carrying Requirements

• 0 - 15 lbs*:
Continuously

• 16 - 50 lbs*:
Frequently

• 51 - 100 lbs:
Occasionally

• Over 100 lbs:
Never

Auditory/Visual Requirements

• Close Vision:
Continuously

• Distance Vision:
Continuously

• Color Vision:
Frequently

• Peripheral Vision:
Occasionally

• Depth Perception:
Frequently

• Hearing:
Continuously

Pushing/Pulling Requirements

• 0 - 15 lbs*:
Continuously

• 16 - 50 lbs*:
Frequently

• 51 - 100 lbs*:
Frequently

• Over 100 lbs:
Occasionally

Note:

The physical requirements marked with an asterisk () indicate activities performed without assistance.*

Team members must be able to meet the physical demands above in order to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

Hotel

Work is performed in a hotel/convention center environment…