Executive Events Coordinator III

Executive Events Coordinator III

Join a dynamic team at the forefront of innovation and culture-building as an Executive Events Coordinator III. In this pivotal role, you'll craft and execute sophisticated workplace events that elevate company culture, foster community, and enhance employee engagement across high-growth locations. Your strategic vision and operational expertise will transform ambitious event plans into memorable experiences, supporting the organization's mission to create an inclusive, connected, and vibrant workplace environment.

• Lead the design and execution of large-scale regional events, including offsites, celebrations, executive briefings, and training sessions, ensuring alignment with corporate goals.
• Develop and manage comprehensive project life cycles with dashboards, run-of-shows, and inspection mechanisms to guarantee flawless event execution.
• Optimize processes to enhance scalability, cost-efficiency, and impact of workplace initiatives.
• Provide actionable, data-driven insights to leadership for strategic decision-making and success measurement.
• Foster transparent communication with stakeholders, managing expectations around milestones, budgets, and risks.
• Partner with internal teams and external vendors to build and maintain high standards for event quality and service delivery.
• Innovate by integrating automation and AI tools to streamline reporting and improve operational workflows.
• Mentor team members and external partners to uphold operational excellence and standardization through SOPs and playbooks.
• Anticipate future needs, maintaining an annual roadmap to scale and refine regional event strategies.

• 6+ years of experience in corporate events, hospitality, or related fields, with a proven track record of leading high-impact initiatives.
• Expertise in managing diverse event portfolios, from cultural moments to large-scale offsites and executive events.
• Strong project management skills, with proficiency in platforms such as Asana, Google Suite, Slack, and event management tools.
• Advanced budget management, procurement, and vendor oversight experience.
• Excellent stakeholder management and communication skills, capable of partnering effectively with senior leadership and cross-functional teams.
• Safety and inclusion focus, with CPR/First Aid certifications preferred, and experience designing accessible experiences.
• Ability to thrive in fast-paced environments, adapting quickly to changing priorities.

• Experience with automation and AI integration into event management.
• Familiarity with tools such as EPOCH, Fresh Service, Envoy.
• Experience in organizational culture initiatives and affinity group collaboration.
• Multilingual abilities or multicultural event experience.

• Bachelor's degree in Business, Hospitality, Event Management, or related field.
• 6-8+ years of relevant professional experience in corporate event planning or hospitality management.

• Ability to work on-site at the Bellevue, WA location with occasional evenings and weekends.
• Flexibility to travel within the region as needed.
• Commitment to safety, accessibility, and fostering an inclusive workplace culture.

This role offers the chance to be a strategic leader in shaping exceptional workplace experiences that resonate across the organization and beyond.