Proposal Writer (Entry-Level

Proposal Writer (Entry-Level)

The Entry-Level Proposal Writer supports the development of compliant, compelling, and high-quality proposals for language access services, including Over-the-Phone Interpreting (OPI), Video Remote Interpreting (VRI), In-Person (Onsite) Interpreting, document translation, and language testing and training programs.

This role assists with the preparation of responses to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Requests for Information (RFIs) by drafting proposal content, coordinating information from subject matter experts, managing proposal documentation, and ensuring all submissions meet client requirements and deadlines.

The ideal candidate is a strong writer with exceptional attention to detail, strong organizational skills, and the ability to leverage technology—including AI-powered tools—to improve efficiency, research, content development, and proposal production while maintaining accuracy and quality.

• Draft, edit, and proofread proposal content, including:
• Executive summaries
• Company overviews
• Technical approaches and methodologies
• Implementation and onboarding plans
• Staffing plans
• Quality assurance programs
• Training and testing methodologies
• Customer support models
• Risk mitigation strategies
• Translate technical, operational, and programmatic information from internal subject matter experts into clear, persuasive, and customer-focused proposal responses.
• Tailor proposal content to solicitation requirements, evaluation criteria, and client objectives.
• Highlight measurable service outcomes such as interpreter availability, response times, quality assurance processes, escalation procedures, and performance metrics.

• Review RFP, RFQ, and RFI documents to identify submission requirements, evaluation criteria, and compliance obligations.
• Develop and maintain:
• Compliance matrices
• Proposal outlines
• Response trackers
• Content checklists
• Monitor solicitation amendments, addenda, and clarifications and ensure all proposal content remains current and compliant.
• Maintain version control throughout the proposal development process.

• Utilize approved proposal templates and content library resources whenever available.
• Coordinate with internal departments to verify that template content is current, accurate, and aligned with solicitation requirements.
• Request updated information or new content from appropriate stakeholders when existing materials are outdated or incomplete.
• Incorporate approved updates into both proposal responses and the organization's content library for future use.

• Coordinate proposal inputs and reviews across departments, including:
• Operations
• Interpreting Services
• Translation Services
• Quality Assurance and Training
• Scheduling
• Technology/IT
• Finance
• Executive Leadership
• Manage internal deadlines and follow up on assigned deliverables to keep proposal schedules on track.
• Incorporate stakeholder feedback while maintaining consistent messaging, formatting, and proposal quality.
• Assist in monitoring procurement websites and bid portals for current and upcoming opportunities.

• Utilize AI-powered tools and emerging technologies to improve proposal development efficiency, research, content organization, editing, and workflow management.
• Apply sound judgment when using AI-generated content, ensuring all deliverables are accurate, compliant, properly reviewed, and aligned with company standards.
• Identify opportunities to improve proposal processes, content management, and operational efficiency through technology and automation.

• Format proposal documents using Microsoft Word styles, templates, tables, and branding standards.
• Compile and organize required attachments, including:
• Forms and certifications
• Resumes and biographies
• References
• Past performance documentation
• Service descriptions
• Convert final documents to PDF and prepare complete submission packages.
• Support electronic proposal submissions through procurement portals and client submission platforms as…