Communications Operator - PRN

Overview

Job Description - Communications Operator - PRN (as needed) (260000MD)

This is a PRN (as needed) position. This team works varying shifts to cover the hospital - 7 days a week and 24 hours a day.

• Provide communication services for the hospital population using a computerized telephone and radio paging system; answer inquiries by clarifying desired information: researching, locating, and providing information.
• Demonstrate effective verbal and written communication, as well as reading and comprehension skills.
• Answer telephones in a timely manner, eliminate wait times and dropped calls.
• Establish and maintain effective relationships with team members and client base.
• Provide assistance to walk-in visitors.
• Strong coaching abilities
• Operate and maintain the Xtend Computerized Phone System; ensure accuracy of department information (i.e. update directories, on-call schedule, etc).
• Maintain knowledge of personnel, departments, and schedules of on-call staff; stay up to date with organizational news and information.
• Review and respond to calls, emails, and fax requests; other support duties as needed
• Maintain records of all actions taken and update reference files; maintain a log of issues and appropriately hand off to incoming staff.
• Maintain awareness and mindfulness of break and shift change impact on call center operations.
• Maintain knowledge of Communications Operator emergency response protocols.
• Facilitate emergency response for all emergency situations in the health system, monitor department alarm systems; rapidly notify appropriate personnel in the case of an emergency.
• Maintain and record all actions taken.
• Successfully completes all required departmental and organizational trainings.

Minimum Education
High School Diploma or GED (Required)

Minimum Work Experience
1 year Customer service experience (Required)
1 year Call center experience (Preferred)

Required Skills/Knowledge
Cognitive and conversational skills necessary to gather and interpret information or problems in a high-volume call center.
Excellent phone, customer service, listening, interpersonal relationship building, and communication skills.
Strong knowledge of office protocol and telephone etiquette
High energy, action oriented, professional, enthusiastic, and positive behavior
Ability to read and comprehend detailed instructions.
Excellent computer and data entry skills, including knowledge of WORD, Excel, and Power Point
Typing speed of 40 words per minute
Ability to spell and pronounce basic words, names and basic medical terminology.
Work required the ability to exchange information and/or relay messages to appropriate personnel.
This type of interaction requires courtesy and tact when dealing with patients, visitors and or hospital employees.
Ability to maintain confidentiality of sensitive information.
Availability to work a rotating schedule for weekends and all shifts
Bi-lingual:
English and Spanish Preferred

Functional Accountabilities

Customer Service

• Provide communication services for the hospital population using a computerized telephone and radio paging system; answer inquiries by clarifying desired information: researching, locating, and providing information.
• Demonstrate effective verbal and written communication, as well as reading and comprehension skills.
• Answer telephones in a timely manner, eliminate wait times and dropped calls.
• Establish and maintain effective relationships with team members and client base.
• Provide assistance to walk-in visitors.
• Strong coaching abilities

Accountability

• Ensure customer needs are met; enhance organization reputation by accepting ownership for accomplishing new and different requests; explore opportunities to add value; rapidly escalate issues impacting customer service and productivity, and engage in the department LEAN performance improvement activities.
• Operate and maintain the Xtend Computerized Phone System; ensure accuracy of department information (i.e. update directories, on-call schedule, etc).
• Maintain knowledge of personnel, departments, and schedules of on-call staff; stay up to date with organizational news and information.
• Review and respond to calls, emails,…