Event Manager

Job Details:
Level: Experienced,

Job Location:

Bellevue - BELLEVUE, WA 98004, Position Type:
Full Time, Education Level: 4 Year Degree, Salary Range: $78,000.00 - $81,000.00 Base+Commission/year, Travel Percentage:
Up to 25%, Job Shift: Day, Job Category:
Sales,

Make Events Unforgettable at Meydenbauer Center

Are you ready to create extraordinary experiences and bring events to life? At Meydenbauer Center, we're looking for a dynamic and passionate Event Manager to join our team. In this role, you'll be at the heart of Bellevue's most exciting gatherings, from corporate meetings to dazzling banquets, nonprofit galas, and everything in between.

• Client-first focus:
  Serve as the primary contact for clients, ensuring their visions are realized and their expectations exceeded.
• Dynamic schedule:
  Be ready to roll up your sleeves for evening, weekend, and holiday events - because magic happens outside the 9-to-5!
• A vibrant environment:
  Join a team that's as passionate about events as you are, in a venue that's a hub for creativity and celebration.

If you're driven, organized, and excited to make a difference in the world of events, this is your chance to shine!

• Manages client's progress from lead status, booking, planning, and organizing, to onsite set-up and event execution.
• Maintains a positive and professional image and builds an effective rapport with clients and prospective clients.
• Promptly follows up with sales contacts and leads.
• Contributes to the overall sales objective of Meydenbauer Center by achieving goals set forth by the Director of Sales & Marketing and Meydenbauer Center's marketing plan.
• Develops and maintains an accurate, up to date, and comprehensive knowledge of capabilities of the Center, and can effectively utilize this knowledge for sales and planning to match those capabilities with the needs of the client or prospective client.
• Has knowledge of Meydenbauer Center's catering menus, services and policies and assists clients with catering information. Conducts catering menu planning and sales. Works closely with the Director of Food and Beverage, Executive Chef and other catering staff.
• Conducts personal facility tours for prospective clients.
• Plans client events after needs have been determined, guides client in the "best" use of Meydenbauer Center, additional services, catering, and technology.
• Orchestrates and manages pre-con meetings with clients as deemed necessary.
• Composes proposals, contracts, event reports and room diagrams.
• Thoroughly documents information relating to contracts and needs of clients or prospective clients. Assures event files are properly maintained, organized and kept up to date, correctly using the department's procedures.
• Prepares floor plans and room diagrams for events in accordance with applicable city codes.
• Prepares event plan to coordinate supportive services required by the client, before, during and after the event.
• Communicates all event logistics to internal team members to ensure staff are prepared to produce a successful program for the client.
• Assists in providing direction for all event-related activity and support services for an event.
• When acting in the capacity of the Manager on Duty (MOD), has responsibility for the facility and all its components in the absence of the Chief Operating Officer (COO) and the Director of Facility Services. This includes the safety and welfare of the facility and its occupants, and the authority to authorize an evacuation of the facility.
• Maintains and provides utilization statistics at the conclusion of each event.
• Provides costs relative to each event such as staffing, special requests, rental equipment, and catering amounts for invoicing.
• Prepares final event invoicing to Finance within established guidelines.
• Follow up with client upon completion of the event and invoicing to ensure client satisfaction and pursue a rebooking.
• Maintains on going client relationships for potential re-booking and future opportunities.
• Attends and participates in local trade shows, staffing and passing out promotional literature as assigned by the Director of Sales and Marketing.
• Effectively solicits and sells Meydenbauer Center and all services using telephone, email, and personal contacts.
• Looks for opportunities to bring new clients to Meydenbauer Center by researching other large events in the greater Seattle area and reaching out to prospective clients. Performs other related duties as required and assigned.