Senior Project Manager: Conference Oprations

Senior Project Manager:
Conference Oprations

Location
:
On-site, Bellevue, WA - no remote or hybrid options available

Reports To
:
Executive Director

Travel
: 12–15 times per year (Domestic), includes weekends

Salary
: $108,000 to $115,000 per year

The Senior Project Manager:
Conference Oprations is responsible for overseeing the execution, coordination, and operational quality of logistics for 60+ oncology conferences annually.

This role functions as the operational lead for conference logistics, ensuring timelines, deliverables, vendors, travel coordination, venue readiness, and internal workflows remain on track across multiple concurrent events. Success in this role requires strong project management discipline, attention to detail, accountability, and the ability to maintain visibility across many moving parts simultaneously.

This is not a sponsorship, programming, speaker recruitment, or event marketing role.

Location details: This role is based in-office - Bellevue, WA with travel to conferences required (includes weekends)

• Oversee logistics execution across 60+ conferences annually
• Maintain visibility across all active conferences and planning timelines
• Ensure deadlines, deliverables, and operational milestones are consistently met
• Identify risks, bottlenecks, or gaps early and proactively resolve issues
• Ensure all conferences progress according to established operational standards and workflows

• Monitor conference logistics to ensure accuracy, consistency, and completion
• Conduct regular reviews of timelines, registrations, travel coordination, venue readiness, and operational checklists
• Ensure all conference details are updated accurately within project management systems
• Drive operational consistency across all conferences regardless of size or location
• Reduce last-minute escalations through proactive follow-up and oversight

• Manage and support the Logistics Team
• Maintain accountability across the logistics function
• Conduct regular operational check-ins to ensure priorities remain on track
• Reinforce follow-through, deadline ownership, and attention to detail
• Escalate risks or delays appropriately when necessary
• Oversee venue coordination, travel logistics, AV coordination, catering execution, and related vendor activities
• Ensure vendor deliverables align with contracted expectations and timelines
• Support budget discipline through organized execution and operational oversight

• 7–10+ years of experience in project management, conference operations, operational oversight
• Proven ability to manage multiple concurrent projects with competing deadlines
• Strong organizational and follow-through skills
• Experience leading timelines, deliverables, and operational workflows
• Ability to maintain structure and accountability in a fast-paced environment

• Experience overseeing conference or event logistics at scale
• Experience managing remote teams or coordinators
• Experience using project management and workflow systems

• Extremely organized and detail-oriented
• Strong sense of ownership and accountability
• Calm and structured under pressure
• Able to maintain visibility across many moving parts simultaneously
• Comfortable enforcing deadlines and operational discipline
• Proactive problem-solver who identifies issues before they escalat

• Conferences consistently remain on track without executive intervention
• Clear visibility exists across all active events and timelines
• Deadlines are met consistently and operational issues are identified early
• The logistics team operates with accountability and reliability
• Leadership can rely on accurate status updates without needing to chase details

You thrive in structured, high-volume environments and enjoy building systems that improve efficiency. You are comfortable managing multiple moving pieces and prefer working through organized workflows rather than reactive communication.