Manager, Events and Conferences

Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. Planned Parenthood organizations serve all people with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions.

We do all this because we care passionately about helping people lead healthier lives.

Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates, which operate non-profit health centers across the U.S. PPFA also works to educate the public on and advocate for issues of sexual and reproductive health. Formed as the advocacy arm of Planned Parenthood Federation of America, Planned Parenthood Action Fund is a separate non‑profit membership organization tax‑exempt under section 501(c)(4).

The Action Fund engages in educational, advocacy, and limited electoral activity, including grassroots organizing, legislative advocacy, and voter education in furtherance of the Planned Parenthood mission.

Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) seeks an energetic self‑starter as Manager, Events & Conferences. This job reports to the Senior Director in the Events & Conferences Department of PPFA.

This role will serve as an event production and project manager for the Events & Conferences team at the National Office. This role will provide support to internal and external partners, timeline creation, on‑site event management and operations, and moving forward large and multi‑functional/cross‑divisional groups to execute on these conferences. They will have impeccable discretion, a problem‑solving mindset, with excellent relationship‑building and problem‑solving skills.

This is a hybrid role with 2-3 days in the NYC or DC office required.

• Working with individuals and teams across departments/divisions, the Manager, Events & Conferences is responsible for the execution of planned conferences, events, and meetings across the National Office including managing project timelines, budgets, and workflow.
• The Manager is knowledgeable in technical production and event management. The person in this position has the ability to juggle multiple events, quickly solve technical issues, and create a sense of urgency in a fast‑paced, dynamic environment.
• A keen eye for detail, quality management, live and virtual production experience, time management, and multiple team coordination. With excellent judgment, organization, and project management skills with the ability to assess situations quickly, take action and resolve problems, the Manager ensures a high level of delivery and develops improvements as needed.

• Oversee all logistics for meetings and conferences including managing relationships with hotels and venues, vendor sourcing and management, site visits, budget management, project plan management, logistics communications, registration, on‑site event management, prioritization, and resolving issues with internal security, legal, and IT guidelines.
• Contribute to the development of project plans, and manage deliverables and timelines associated with event plans.
• Hands-on approach to event management, happy to lead by example and take on any task required to deliver the event to the highest standard possible.
• Research, evaluate, and recommend new event technology accessibility vendors to support evolving event needs.
• Collaborate with internal and external stakeholders including staff, volunteers, and affiliate staff to create staffing plans for events and ensure events are meeting organizational goals.
• Performs other duties as assigned.

• Communicate and collaborate with internal cross‑functional teams and stakeholders to drive alignment and execution of event deliverables.
• Work with 3rd…