Proposal Coordinator

• Coordinate proposal development from RFQ/RFP release through final submission
• Manage proposal schedules, deadlines, and deliverables throughout pursuit processes
• Facilitate proposal kickoffs, review cycles, and coordination meetings
• Coordinate proposal production, including content, graphics, reviews, and deadlines
• Coordinate content development with project managers, technical staff, business development leaders, and subconsultants
• Write, edit, proofread, and tailor proposal content, project descriptions, resumes, and cover letters
• Transform technical concepts into clear, compelling, client-focused messaging and visual content
• Develop proposal layouts, graphics, diagrams, and visual storytelling elements
• Conduct quality-control reviews for compliance, accuracy, visual polish, and client alignment
• Manage proposal production, formatting, final assembly, and submission
• Support interview preparation and presentation development
• Maintain and improve proposal resources, resume databases, project descriptions, and content libraries
• Support multiple concurrent pursuits while maintaining quality, accuracy, and attention to detail
• Incorporate AI tools to brainstorm, organize information, identify themes, and develop initial content drafts

• 3+ years of proposal coordination experience in the AEC industry, particularly proposals for public agencies
• Excellent writing, editing, proofreading, and verbal communication skills
• Excellent graphic design, layout, info graphic, and/or data visualization skills
• Proficiency with Microsoft Office, including Word and Power Point
• Proficiency with Adobe InDesign and Acrobat
• Strong project management, organizational, and time-management skills
• Ability to manage multiple deadlines, competing priorities, and concurrent pursuits
• Experience collaborating with technical professionals and translating technical concepts into client-focused messaging
• Strong attention to detail and commitment to producing high-quality work
• Ability to work effectively in a fast-paced, deadline-driven environment
• Experience with Deltek Vantagepoint or similar CRM systems preferred
• Experience supporting civil engineering and/or landscape architecture teams preferred
• Experience supporting shortlist interviews and presentation development preferred
• Experience maintaining proposal libraries, resume databases, and marketing content systems preferred
• Experience leveraging AI tools for content development, research, and proposal workflows preferred
• Must be eligible to work in the United States (Electronic Employment Eligibility Verification Program)

Demonstrates expertise in proposal coordination within the AEC industry, with a strong focus on writing, editing, and graphic design. Proficient in managing multiple concurrent pursuits while ensuring high-quality, client-focused deliverables.

• Proposal Coordination Experience
• Excellent Writing And Editing Skills
• Graphic Design And Data Visualization Skills
• Proficiency With Microsoft Office And Adobe In Design
• Project Management And Organizational Skills

• Proposal Development
• Content Development
• Quality Control Reviews
• Technical Concept Translation
• Proposal Production
• Graphic Design
• Data Visualization
• Proposal Formatting
• Content Libraries Management
• AI Tools Utilization

• Attention To Detail
• Verbal Communication Skills
• Time Management Skills
• Collaboration Skills
• Ability To Work Under Pressure

• AEC Industry
• Public Agencies
• Proposal Libraries
• Civil Engineering
• Landscape Architecture

• Microsoft Office
• Adobe In Design
• Adobe Acrobat
• Deltek Vantagepoint
• CRM Systems