Portfolio Assistant

Founded in 1969, Kidder Mathews () is the largest, independent commercial real estate firm on the West Coast, with more than 900 real estate professionals and staff in 20 offices in Washington, Oregon, California, Nevada, and Arizona. We offer a complete range of brokerage, property management, appraisal, consulting, and debt & equity finance services for all property types. The firm performs $10.9 billion in transactions, manages over 62 million square feet of space, and conducts over 2,600 appraisals annually.

Kidder Mathews is an expanding, dynamic, vibrant and entrepreneurial firm and has been consistently recognized as a "best place to work" in multiple markets on the West Coast. Kidder Mathews Property Management is looking for smart, structured, and highly-motivated individuals. Our compensation is competitive with a full suite of benefits offered. Each office also provides full administrative and technical support in a professional environment

Job Summary

The Portfolio Assistant assists the Manager(s) in the day to day management of all aspects of operations for the assigned portfolio, in accordance with the goals and objectives of the individual Clients. Depending upon the composition of the Asset Services Team, the Portfolio Assistant may perform some of the duties of the Administrative Assistant.

Essential Functions

Leasing:

• Partner with Manager(s) and leasing team members to ensure that all vacant space is in “market ready” condition
• As directed by Manager(s), read new lease and prepare lease abstract

Financial and Reporting :

• Review annual CAM reconciliations as assigned by Manager(s)
• Report findings/recommendations to Manager(s)
• Assist Manager(s) with annual budgeting process, to include re-bid of service contracts as directed by Manager(s)
• Review monthly operating statements and drafts monthly owner operating report for final review and approval by Manager(s)

Operations :

• As assigned by Manager(s), respond to and resolve tenant concerns
• As directed by Manager(s), meet with tenants as required to ensure that tenant needs are met, and that high quality property management service is achieved
• As directed by Manager(s), perform weekly and/or monthly physical property inspections and report findings to Manager(s)
• Follow through on any needed repairs or maintenance as directed by Manager(s)
• Prepare vendor contracts for Manager(s) review and approval
• As assigned by Manager(s), interface with property vendors and contractors to ensure prompt response to maintenance issues
• Ensure on-going contracted vendor services are performed on schedule, and that services meet contract specifications
• As directed by Manager(s), review specifications and makes recommendations to Manager(s) for necessary changes or updates
• Request and review bids from contracted service providers; make recommendations to Manager(s)
• As directed by Manager(s), partner with Building Engineers or contracted maintenance staff to schedule repairs and work orders

Tenant and Owner Relations :

• Maintain courteous, service-oriented rapport with tenants and owners
• Promote and foster confident, comfortable relationships with tenants and owners
• As directed by Manager(s), oversee tenant move in and move out process
• As directed by Manager(s), Conduct move in and move out walk throughs with tenant
• As directed by Manager(s), make collection calls to delinquent tenants
• As directed by Manager(s), conduct walk throughs, with contractor and tenant during construction process
• Attend construction meeting; take meeting minutes
• Maintain construction file

Other Functions

• Perform other duties or projects as requested

Essential Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

Skills and Ability

• Good communication and organizational skills.
• Professional Ability to build relationships with clients, vendors and internal partners
• l communication etiquette with good oral and written…