Community Hubs Project Manager

Position Description

The Office of Arts & Culture (OAC) helps make Seattle a creative and welcoming place where everyone can thrive! We work with City partners and community groups to support youth, artists, and cultural organizations.

The Community Hub program brings arts-based wellness activities to community centers and teen life centers across the city. These programs help youth build coping skills, express themselves, connect with caring adults, and access mental-health resources.

The Community Hubs Project Manager leads the design and daily coordination of these arts-based wellness programs. In this role, you will work with teaching artists, youth organizations, and staff from the Department of Education and Early Learning (DEEL) and Seattle Parks and Recreation (SPR). You help ensure each site offers high-quality, culturally relevant programming for diverse Seattle youth. This is a Sunset position that is funded through the end of 2031, and will report to the Arts Education Manager, and is situated within OAC’s Partnerships, Education, and Grants (PEG) Division.

• Strong Collaboration. Making sure OAC, DEEL, and SPR work together well so programming runs smoothly.
• Youth-Centered Program Development. Creating arts-based wellness programs that reflect youth needs and connect providers with mental-health supports.
• Program Administration & Reporting. Managing contracts, budgets, scheduling, and reporting to ensure successful, safe, and high-quality program delivery

• Work with DEEL and SPR staff to plan and coordinate program delivery.
• Help teaching artists and partners design arts-based wellness programs shaped by youth input.
• Develop schedules, communication plans, and project workflows.
• Build required program plans and forms for DEEL funding.

• Lead activation of 6–8 Community Hub sites each year and work with site leads on scheduling, space needs, and safety planning.
• Make sure providers complete background checks, training, and site orientations.
• Connect providers with youth mental-health resources offered by DEEL and schools.
• Visit sites regularly to ensure programs are safe, welcoming, and accessible. Includes evenings and weekends.

• Write and manage contracts with teaching artists and partner organizations.
• Support providers with scopes of work, data needs, and quality improvement.
• Track budgets, process invoices, and make sure spending aligns with program goals.
• Ensure resources are shared fairly across sites and communities.

• Work with DEEL and SPR on data systems and reporting timelines.
• Keep accurate records, prepare quarterly data reports, and write narrative updates.
• Make sure providers collect participation data and youth/provider surveys.
• Proficiency with Excel, Word and general Microsoft Office software systems

• Build strong relationships with teaching artists, youth organizations, site staff, and mental-health partners.
• Help providers talk with youth about mental-health resources.
• Create simple and clear materials using Federal Plain Language guidelines —like blog posts, slides, and flyers—to share program updates with the public.

• Designing and managing youth or arts programs, including planning activities and adapting programming based on youth input.
• Community-centered engagement with diverse communities to ensure programs are welcoming, relevant, and inclusive.
• Building strong partnerships with teaching artists, youth-serving groups, and City staff to support smooth program delivery.
• Managing budgets, contracts, and compliance with accuracy and clarity.
• Communicating confidently – whether presenting to groups, writing program materials, or supporting providers with clear guidance.
• Organizing complex workflows, managing multiple projects, and keeping work on track through strong planning.
• Learning new systems and tools quickly, especially those used for…