Management Assistant; City Clerk's Office

There is currently one (1) vacancy for a Management Assistant full-time position in the City Clerk's Office. The Management Assistant position will focus on providing administrative support to the department, including but not limited to processing of Public Records Act requests, contract administration and management, and records management. The ideal candidate for this position is highly organized, has the ability to independently reprioritize work assignments quickly and effectively, has strong attention to detail in order to produce accurate and thorough work, and has the ability to maintain a high level of customer service while enforcing applicable laws and City procedures.

This recruitment process is open until filled and may close at any time without notice. The first review of applications will be completed on September 4, 2026, or when 25 qualified applications are received, whichever occurs first. Applications submitted after this point may not be considered.

Under general supervision, provides a wide variety of specialized and technical administrative and basic professional support to management, professional, and supervisory staff; performs technical and paraprofessional support work related to the division or department to which assigned; implements, and participates in technical processes, procedures, and programs; interacts frequently with the public and provides information or directs questions and requests to the appropriate staff;

and performs related work as required.

Receives general supervision from assigned supervisory or management personnel. May exercise technical and functional direction over and provide training to assigned administrative support staff.

This classification is the paraprofessional, bridge-level class between the office support and Management Analyst class series and provides specialized, technical, and basic professional support to an assigned division or department. The work has technical and programmatic aspects, requiring the interpretation and application of policies, procedures, and regulations and may involve frequent contact with staff and the public, as well as performing various basic research functions.

Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Administrative Assistant series by performing more specialized and technical tasks, as well as, basic professional-level support requiring additional experience and/or training, i.e., typically a four-year college degree.

This class is further distinguished from the Management Analyst I by the greater scope of the work, level of independent judgment and decision-making, and the analytical, budgetary and/or programmatic responsibilities of the latter class and that the Analyst is a full professional-level classification.

• Performs technical administrative and basic professional assistance and support duties for an assigned division or department; implements and participates in various technical processes, procedures, and programs; provides information and assistance internally and to the public on technical processes, procedures, and programs.
• Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, preparing contracts and agreements, attending meetings, and serving on various task forces and committees.
• Assists management and professional staff in performing and conducting studies, special projects, and administrative activities; performs data collection and analysis; prepares technical reports, issues permits, processes applications, and performs other technical work related to the department to which assigned; independently prepares correspondence; performs specialized projects as assigned.
• Compiles information and data for administrative, statistical, and financial reports; checks, tabulates, and performs basic analysis of statistical data; prepares and assembles reports, manuals, articles, announcements, and other informational materials.
• Reconciles transactions and data as directed; records changes and resolves differences, maintains the accuracy of basic accounting and financial records related to the assigned functional area.
• Assists in the preparation of, makes recommendations…