Keough Memorial Academy - Main Office

BELLINGHAM PUBLIC SCHOOLS

BELLINGHAM, MASSACHUSETTS

TITLE:

Keough Memorial Academy - Secretary - Main Office

LOCATION:

Bellingham Memorial School

SCHEDULE:

7:30am - 3:30pm (180 days + 180 extra hours to be used at the discretion of the Building Principal)

* extra hours - 5 Days prior to the start of the school year and 5 days following the end of the school year, or as deemed appropriate by the Building Principal throughout the school year)

POSITION SUMMARY:

The Secretary for Main Office of Keough Memorial Academy is directly responsible to the

Principal and under their direction is expected to perform a wide variety of

clerical and general office work as required on a day-to-day basis, including but not limited to

drafting correspondence, scheduling appointments, organizing, handling attendance, and maintaining paper and electronic files or providing information to callers.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

* Knowledge of administrative and clerical procedures and systems such as managing files and records, typing letters, spreadsheets, memorandums and other reports and other office procedures and terminology.

* Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

* Responsible for recording accurate attendance for students and staff.

* Maintains a regular filing system and processes incoming correspondence as required.

* Serves as a receptionist dealing effectively and courteously with people.

* Orders and maintains supplies as needed.

* Maintains confidentiality of work performed.

* Coordinates the scheduling of appointments and makes arrangements for conferences.

* Establishes a good rapport and cooperates with all personnel.

* Organizes and maintains office records for ready accessibility.

* Updates and maintains all student information systems (i.e. registration, attendance, school choice, homeless data)

* Maintains and preserves all public records and supporting files of the school department, which will include student cumulative folders and a student database.

* Knowledge in working on all Microsoft Office products as well as Google Suites.

* Learn to operate new office technologies as they are developed and implemented.

* Proofread documents, records, or other files to ensure accuracy.

* Assumes other related assignments or work that may be assigned by the Principal.

* Adheres to the adopted policies of the Bellingham School Committee.

SKILLS/ABILITY:

* Emotional maturity, competence, and personal integrity.

* Requires meeting strict deadlines.

* Requires repeating the same physical activities or mental activities over and over.

* Must be able to remain in a stationary position for the majority of the day.

* Energetic enthusiastic and willing to cooperate with other staff members in assisting with all phases of main office work.

* Exercises good judgment, using accuracy and thoroughness, to determine validity of work done.

CERTIFICATES, LICENSES and/or DEGREE REQUIREMENTS:

* Required:

High School Graduate. Associate degree preferred.

* Thorough knowledge of office practices and procedures.

* Must demonstrate neatness in appearance and work.

* High degree of patience and tact in dealing with students, parents, teachers, administrators and the general public are necessary.

* High degree of proficiency in Google Suite and Microsoft Office, including Word, Excel and in-house accounting software.

* Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

SALARY: $23.18/hour

CLASSIFICATION: AFSCME

PHYSICAL

WORKING CONDITIONS:

Requires sitting and repetitive movement.

REPORTS TO:

Principal/Assistant Principal

OUR MISSION:

The Bellingham Public School District's enrollment is approximately 1,930 students and an organizational staff of 400 employees. The district is split into the following building grade levels:

DiPietro Elementary (Preschool - Grade
3), Stall Brook Elementary (Preschool - Grade
3) Bellingham Memorial School (grades 4-7) and Bellingham High School (grades 8-12), and Keough Memorial Academy (grades 7-12) is our therapeutic day school for students with special needs.

Our core mission is…