Special Services Secretary

Special Services Secretary

Location:

Bellingham Memorial School, Bellingham, Massachusetts

Job

Final date to receive applications:
Jul 06, 2026 11:59 PM (Eastern Standard Time)

Re-Posted:
Jun 25, 2026 4:00 AM (UTC)

Starting Date:
To Be Determined

Schedule:

Six (6) Hours/Day, 30 hours a week / 5 extra days as determined by the Assistant Superintendent of Student Services or Superintendent of Schools

TITLE: Special Services Secretary

LOCATION: Bellingham Memorial School

SALARY: As per AFSCME Contract [$23.18/hour - $26.95/hour]– up to 30 hours per week

• Maintains a regular filing system and processes incoming correspondence as required.
• Arranges scheduling and cancels meetings and conferences including invitations.
• Handles incoming telephone calls, takes messages, places calls in a courteous and professional manner.
• Organizes and assists in maintaining and preserving all public records and supporting files ready for accessibility.
• Maintains multiple compliance logs using a variety of digital formats.
• Prepares reports as required by the Team Chair.
• Monitors timelines closely.
• Prepares purchase orders as needed or upon request.
• Works independently and within a team.
• Completes other duties assigned by the Team Chair or Assistant Superintendent of Director of Student Services.

• Cooperates with special education staff, particularly School Psychologist and Team Chair, in collecting necessary clerical data.
• Schedules team meetings and prepares required paperwork.
• Prepares all documents pertaining to the special education department.
• Performs office tasks as required by the Special Education Team Chair.
• Compiles reports as directed and assists in maintaining and preserving all public records and accurate files.
• Makes sure confidentiality of work is maintained.
• Reviews and edits Individual Education Plans.
• Sends reminders to staff to ensure IEP’s are completed in accordance with mandated timelines.
• Adheres to the adopted policies of the Bellingham School Committee.

• Minimum:
  High School Graduate, Associate's Degree Preferred.
• Extensive experience in office and clerical work.
• Proficiency with Microsoft Office and Google Suite.
• Demonstrates neatness in appearance and work.
• High degree of patience and tact in dealing with students, parents, faculty, and the general public.
• Preferred Student Information System background.

Position Type:
Full-Time

Salary: $23.28 to $26.95 Per Hour

• Lisa Surrette
• 4 Mechanic Street
• Bellingham, Massachusetts 02019
• Phone:
• Email: lsurrette