Special Services Secretary

Job Description

TITLE: Special Services Secretary

LOCATION: Bellingham Memorial School

SALARY: As per AFSCME Contract ($23.18/hour - $26.95/hour) – up to 30 hours per week

SCHEDULE: Six (6) Hours/Day, 30 hours a week / 5 extra days as determined by the Assistant Superintendent of Student Services or Superintendent of Schools

• Maintains a regular filing system and processes incoming correspondence as required.
• Arranges scheduling and canceling of meetings and conferences including invitations.
• Handles incoming telephone calls, takes messages, places calls, in a courteous and professional manner.
• Organizes and assists in maintaining and preserving all public records and supporting files ready for accessibility.
• Maintains multiple compliance logs using a variety of digital formats.
• Prepares reports as required by the Team Chair.
• Closely monitors timelines.
• Prepares purchase orders as needed or upon request.
• Works independently and within a team.
• Performs any other duties as assigned by the Team Chair or Assistant Superintendent of Director of Student Services.

• Works cooperatively with special education staff, particularly School Psychologist and Team Chair, in collecting necessary clerical data.
• Schedules team meetings, prepares paperwork necessary for meetings.
• Prepares all documents pertaining to the special education department.
• Performs office tasks as required by the Special Education Team Chair.
• Compiles reports as directed and assists in maintaining and preserving all public records and accurate files.
• Maintains confidentiality of work performed.
• Reviews and edits Individual Education Plans.
• Sends reminders to staff to ensure IEPs are completed in accordance with mandated timelines.
• Adheres to the adopted policies of the Bellingham School Committee.

• Minimum – High School Graduate, Associate’s Degree – Preferred
• Extensive experience in office and clerical work.
• Proficient with knowledge of Microsoft Office and Google Suite.
• Must demonstrate neatness in appearance and work.
• A high degree of patience and tact in dealing with students, parents, faculty, and the general public.
• Preferred Student Information System background.