Indigenous Science Circle Program Assistant

About the Position

The Program Assistant will play a key role in weaving programmatic offerings together that support community and academic partnerships. Specifically, this position will coordinate activities, resources, communications, and associated administrative tasks. The Program Assistant will work with a diverse network of external parties including participants from Indigenous communities, community organizations, academic institutions, and NGOs, as well as provide support for externally funded research at WWU.

This is a temporary position, working approximately 19-20 hours per week. Position ends no later than February 1, 2028.

• High school diploma or equivalent AND two years of clerical, office, or administrative experience or equivalent education/experience.
• Demonstrated ability to work collaboratively.
• Ability to effectively serve a diverse staff, student, and faculty community.
• Excellent verbal, written, and interpersonal skills.
• A demonstrated ability to independently generate correspondence of a professional quality and to professionally communicate with a diverse set of people (i.e., students, faculty, community leaders, professionals, scholars).
• Proficiency with Microsoft Office Suite and experience producing tables/charts/graphs, forms, labels, and correspondence with emphasis upon accuracy and appearance of output.
• Demonstrated ability to work independently and multitask while managing time effectively and meeting deadlines.
• Demonstrated ability to proactively identify workflow processes and complete relevant administrative tasks related to project coordination.

• Undergraduate degree.
• Familiarity with academic settings; ability to work across centers, institutes, departments, colleges, and the campus community.
• Experience working with Indigenous communities and/or community-based organizations.
• Prior successful experience organizing in-person and virtual meetings.
• Knowledge of basic WWU systems, such as e‑sign forms, reservation procedures, etc.
• Experience with Banner, Web4U, CANVAS/InDesign or similar.

All employees must comply with our immunization policies, including proof of measles immunity within 60 days of hire. Please reach out to HR if you need information regarding medical or religious exemption and applicable accommodations.

Salary: $20.69/hr – $27.54/hr depending on qualifications and experience.

Bargaining Unit:
Temporary. This position is covered by a Washington Federation of State Employees bargaining union. New employees are eligible for membership under the current collective bargaining agreement at 350 hours of employment.

All new employees must also comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizenship and Immigration Services before beginning work at WWU. A thorough background check will be conducted on all new hires, including a sexual misconduct background check.

Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.

Position open until filled.

Western Washington University (WWU) is an equal opportunity employer. In compliance with applicable laws, WWU does not discriminate on the basis of race, ethnicity, color, national origin, age, citizenship or immigration status, pregnancy, use of protective leave, genetic status, sex, sexual orientation, gender identity, gender expression, marital status, creed, religion, veteran or military status, disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability, or any other characteristic protected by federal, state, or local law, in its programs or activities, including employment, admissions, and educational programs.

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360‑650‑3751 or 711 (Washington Relay).