Administrative Assistant

Description

Administrative Assistant 4

At the Department of Commerce, we’re reimagining what’s possible in government. We’re builders, thinkers, and change-makers, working at the intersection of innovation, community, and impact. From unlocking critical funding to fueling inclusive economic growth, we’re turning big ideas into real-world solutions that uplift people and places.

Our agency’s strength lies in the diversity of our workforce and the breadth of the lived experiences and perspectives employees bring to the work. We believe equity is not just a value but a practice, which is reflected in how we design programs, engage communities, and deliver outcomes. We foster a workplace culture where curiosity is encouraged, bold thinking is welcomed, and collaboration drives our impact.

This job is a commitment to reshape systems so they work better for everyone. If you’re ready to challenge the status quo and build meaningful connections, we want to meet you.

Let’s build what’s next, together.

Mission: The Department of Commerce’s mission is to grow and improve jobs in Washington by championing thriving communities, a prosperous economy, and a sustainable infrastructure. We build, serve, and invest in communities across the state, centering equity in all we do.

Key Goals: The Contracts and Compliance Division (CCD) provides expert consultation and training to more than 450 programs in contracts, ethics, internal controls and audits, as well as manages the agency’s office services.

Outcome Measures: This position helps meet CCD goals through three outcome measures:
Engaged Employees, Engaged Stakeholders, and Optimized Operations aligned with divisional needs.

Position Objective: This position is part of the CCD Management Team and is responsible for providing professional administrative support to the Chief Contracts & Compliance Officer (CCD AD) and supervising CCD administrative staff.

Duty Station: This position will be duty stationed in our Olympia office and will be expected to come into the office 1 to 2 days per week.

Required Position

Qualifications:

Four (4) years of combined experience and/or education as described below:

• Office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
• Collaborating with others in a complex environment to complete projects and tasks.
• Experience leading a diverse team to accomplish shared goals through the delegated authority of others or a formal role without formal positional authority.
• One year of supervisory experience within the last five years.
• One year of experience taking meeting minutes and developing agendas.
• One year of experience proofreading and finalizing documents, including editing for clarity and content, and identifying and correcting errors in grammar.
• One year of experience managing multiple and competing priorities.
• One year of experience using the following computer software programs (or equivalent):
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
• OR One (1) year as an Administrative Assistant 3 or Two (2) years as an Administrative Assistant 2

Education: Business administration, public relations, communications, or closely related field. Qualifying education post High School or equivalent may be substituted year for year for experience.

Examples of how to qualify:

• 4 years of experience
• 3 years of experience and 1 year of education
• 2 years of experience and 2 years of education
• 1 year of experience and 3 years of education
• 0 years of experience and 4 years of education

Required Position

Competencies:

• Superior editing skills
• Superior written and verbal communication skills
• Superior organization skills
• Ability to anticipate administrative needs
• Ability to build consensus and gain buy in
• Ability to remain calm and maintain effectiveness in high‑stress environments

To be considered for this position the following are needed:

• A complete and detailed online application.
• A cover letter (enter online).
• At least three professional references (enter online).

For questions about this recruitment, please contact our recruitment team via email: comrecruitment.gov – please reference the job number in your message.

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