Administrative Secretary - Columbia Elementary School

Administrative Secretary
- Columbia Elementary School

Position Title:

Administrative Secretary

Posting #: 3728

Location:

Columbia Elementary School

Days/Hrs: 217 days (204 work days plus 13 holidays), 8 hours per day Monday through Friday

Start Date:

8/12/2026

Benefits:
Position is eligible for medical, dental, vision, life, AD&D and LTD through the School Employee Benefits Board (SEBB) and retirement through the WA State Department of Retirement Systems (DRS)

Salary

Schedule:

Link to Schedule

Job Summary:

Serves as administrative secretary to the principal and as a facilitator for the school being served in communicating information, problem-solving, material acquisition, cash handling, and record keeping. Provides secretarial support to the staff of the school. Fiduciary responsibilities include reconciling the principal's purchase card and maintaining the building and ASB budgets. In a strong team-oriented environment, duties include overseeing the office, facilitating and organizing field trips, developing a master schedule, and other administrative duties related to the smooth operation of the school and supporting the building administrator.

The work assists toward the accomplishment of the mission of the Woodland Public Schools of preparing students for career, life, and college so that they can become responsible and successful citizens. The Administrative Secretary is supervised by the building principal/director.

Qualifications:

• High School Diploma or equivalent
• Demonstrated knowledge of modern office procedures including filing systems, data recording methods, and commonly used office equipment (i.e., computer, telephone, email, and fax)
• Demonstrated ability to employ good principles of business correspondence and report organization
• Demonstrated ability to work independently and effectively with minimal supervision, to learn quickly, exercise good judgment, take initiative, demonstrate flexibility, and maintain composure while working under frequent interruptions and changing priorities
• Exceptional interpersonal and social skills to communicate and interact in a courteous, politically correct, and effective manner, using tact and diplomacy while exercising good judgment with individuals at all levels when meeting in person, or communicating in writing, and by telephone
• Ability to independently research, compile, organize, interpret, and select data and materials from various sources
• Demonstrated organizational skills and commitment to follow through on tasks without direct supervision
• Demonstrated ability to budget time in an effective and efficient manner
• Demonstrated ability to communicate in a warm, friendly, and professional manner, both orally and in writing, with students, staff, parents, and the public
• Experience with general accounting procedures and processes
• Demonstrated ability to maintain strict confidentiality with demonstrated experience in utilizing good judgment and discretion when working with a variety of sensitive issues or highly confidential information
• Demonstrated ability to represent the school district positively in all interactions
• Demonstrated knowledge and skills using a computer and utilizing Microsoft and database software (i.e., Word, Excel, Skyward, Google, etc.)
• Demonstrated ability to work collaboratively in a dynamic work environment
• Ability to establish priorities in a dynamic and high-stress environment with multiple supervisory personnel
• Ability to communicate in person and on the telephone with the general public in a professional manner
• Demonstrated ability to communicate in a professional manner both orally and in writing with students, parents, staff and the public
• Must possess excellent reading, writing, and editing skills
• Prior experience with Skyward
• Regular and punctual attendance

Essential Duties and Responsibilities:

• Support administrator and building staff
• Remain flexible and team-oriented
• Promote and practice professional growth and development
• Planning/Organization/Time Management
  - The ability to plan ahead, manage time, accomplish tasks effectively, and maintain an accurate records system
• Flexibility/Adaptability
  - Manage multiple conflicting priorities, ability to adjust to changing conditions, procedures, job interruptions, and deadlines
• Prioritization
  - The ability to prioritize projects and daily tasks to ensure completion of essential projects
• Problem Solving/Judgement
  - The ability to tackle problems on his/her own when appropriate and find constructive solutions
• Commitment/Teamwork
  - The level of initiative/enthusiasm for work, professional conscience
• Office Procedures
  - Performing and understanding of daily office/divisional procedures
• Quality of Work
  - The level of thoroughness, accuracy, and neatness of work which is produced
• Finance/Budgeting
  - Knowledge and understanding of accounting procedures
• Computer/Technical Skills - A high level of experience with computer programs and technology overall
• Communication Skills
  - The ability to exchange information accurately and effectively both…