Classified, Fiscal Specialist 2-Accounts Payable​/Accounts Receivable

About The College

Whatcom Community College (WCC) is a public associate and applied baccalaureate degree granting institution with an accomplished faculty and staff who serve 7,604 students annually on its beautiful 72-acre campus in Bellingham, Washington.

Whatcom offers transfer degrees, applied baccalaureate degrees, professional and technical training programs, basic education, job skills, and community and continuing education classes. Programs and courses are offered through in-person, hybrid, and online modalities to promote access for a diverse student population. The College is committed to equal opportunity and believes diversity of experiences and cultures enrich our campus community. The College is accredited by The Northwest Commission on Colleges and Universities.

For more information about WCC, please visit (Use the "Apply for this Job" box below)..edu

Whatcom's campus is located in Bellingham (population 95,960). Bellingham showcases a strong commitment to education and is regularly rated on  best of the Northwest  lists. Bellingham is midway between Seattle, WA and Vancouver, B.C. Canada.

The city is surrounded by the rural landscape of Whatcom County (population 226,850), which is home to a thriving network of farms and scenic wilderness. As you explore our community, you'll discover historic neighborhoods, waterfront cities, farmlands and mountain towns all within a few dozen miles of each other. Bellingham and Whatcom County are known for their outdoor activities. Whether your idea of fun is visiting galleries, watching live theater, kayaking, hiking, snowboarding, or unwinding with a good book, you'll love Bellingham and Whatcom County.

To learn more about Bellingham, please visit: http://.org

Position Title:

Fiscal Specialist 2-Accounts Payable/Accounts Receivable

Classification: WFSE Classified (Class Code 151F)

FTE: 1.0

Schedule:

40 hours/week, Monday-Friday 8 AM-5 PM.

FLSA Status:
Overtime Eligible

Grant Funded:
No

Whatcom Community College invites applications for the Fiscal Specialist 2 (Class Code 151F) position. The College intends to hire up to three Fiscal Specialists from this recruitment. The Fiscal Specialist 2 position supports the members of Whatcom Community College by focusing on accounts payable, accounts receivable, and related fiscal activity in the College's Business Office. This recruitment is open to ALL qualified applicants.

• The Fiscal Specialist 2 reports to the Assistant Director for Fiscal Operations .

• Performs work functions related to processing payments throughout the entire payables cycle.
• Ensures purchasing authorities and approvals are in place prior to initiating procurement.
• Processes purchase requisitions and related receiving documents.
• Creates purchase orders in alignment with procurement policies and requirements.
• Processes travel expense reimbursement requests, ensuring compliance with state and institutional regulations and procedures.
• Maintains purchasing records.
• Reviews and allocates purchases to proper budgets and expense categories.
• Ensures compliance with departmental, institutional and/or granting agency policies, rules and regulations.
• Follows applicable fiscal guidelines, regulations, principles and standards.
• Monitors and reconciles petty cash accounts.
• Uses computer hardware and software to fully satisfy work assignments.
• Provides customer service to internal and external customers.
• Assists in the development of fiscal procedures.
• Performs other duties of a similar nature and skill set as assigned.

• Prepares, audits, verifies and processes third party sponsorship for tuition, fees, books, etc.
• Processes invoices for facility rentals and other miscellaneous charges.
• Processes, verifies, and balances payments.
• Creates and maintains related reports.
• Prepares daily bank deposits.
• Follows up with outstanding receivables, communicating and documenting interactions.
• Performs work functions related to accounting, financial reporting, and other fiscal review and analysis.
• Follows applicable fiscal guidelines, regulations, principles, and standards.
• Uses computer hardware and software to produce timely and accurate work projects that satisfy the demands of assignments.
• Provides customer service to internal and external customers, listening attentively, identifying issues, providing options in order to fulfill services, and/or exercising knowledge of laws and regulations to assist others and/or resolve complaints or conflicts.
• Assists in the development of fiscal procedures.
• Performs other duties of a similar nature and skill set as assigned.

• Associate degree from an accredited institution or equivalent experience.
• Two years of accounting/bookkeeping experience in an office environment.
• Proficient in accounting software.
• Excellent customer service skills.
• Demonstrated ability to be detail oriented.
• Or in place of the…