HR & Recruiting Coordinator – Contract

• Coordinate end-to-end interview scheduling using Ashby (ATS) and Microsoft Teams.
• Partner with recruiters, hiring managers, interviewers, and candidates to schedule interviews and manage logistics.
• Coordinate scheduling changes, interviewer availability, and backup coverage to ensure a seamless interview experience.
• Manage job postings, candidate pipeline activity, interview feedback collection, and applicant tracking within Ashby.
• Support offer coordination, background checks, and pre-employment activities.
• Administer and maintain employee records within UKG (HRIS), including data entry, auditing, reporting, security, and system updates.
• Serve as a point of contact for employee and manager questions related to HR processes, onboarding, offboarding, payroll, benefits, employment documentation, and HR systems.
• Support onboarding and offboarding activities to ensure a positive employee experience.
• Monitor compliance with required training, internal policies, and employment regulations.
• Maintain accurate HR records and assist with reporting and audits.
• Escalate complex or sensitive employee matters to the appropriate HR team member.
• Partner closely with the HR and Talent Acquisition teams to support day-to-day operations.
• Assist with special projects across Human Resources and Recruiting.
• Help identify opportunities to improve processes, documentation, and overall operational efficiency.

• Bachelor's degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience.
• Two or more years of experience in HR Operations, HR systems, recruiting coordination, recruiting operations, or a similar role.
• Experience supporting high-volume interview scheduling and coordinating candidate life cycles.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and ability to maintain confidentiality.
• Resourceful, proactive, and solutions-oriented.
• Proficiency with Microsoft Office.
• Experience with UKG and Ashby is strongly preferred.
• Experience in the video game or technology industry is a plus.

Demonstrates expertise in HR Operations and Recruiting Coordination, with a strong focus on interview scheduling, candidate lifecycle management, and compliance with employment regulations. Proficient in using HRIS systems like UKG and ATS platforms such as Ashby to enhance operational efficiency.

• HR Operations Experience
• Interview Scheduling Coordination
• Proficiency in UKG
• Experience with Ashby
• Strong Organizational Skills

• HR Operations
• Interview Scheduling
• Candidate Lifecycle Management
• Data Entry
• Auditing
• Reporting
• Compliance Monitoring
• Process Improvement
• Confidentiality Maintenance
• Background Check Coordination

• Excellent Communication Skills
• Attention to Detail
• Resourcefulness
• Proactivity
• Solutions-Oriented Mindset

• Human Resources
• Recruiting Operations
• Employee Onboarding
• Employee Offboarding
• Video Game Industry
• Technology Industry

• Ashby
• Microsoft Teams
• UKG
• Microsoft Office