HR & Office Administrator

HR & Office Administrator

destination one Consulting has partnered with PMF Brands (Nanak Foods) to recruit an HR & Office Administrator for their Bellingham, WA facility. From modest beginnings, PMF Brands (Nanak Foods) is now North America's largest processor of traditional dairy-based South Asian foods. Established in 1997, Nanak Foods specializes in the manufacturing of paneer cheese, ghee (clarified butter), yogurt and various dairy-based appetizers and desserts.

Nanak Foods manufacturing facilities are CFIA, FDA and EU approved and have Safe Quality Food (SQF) level 3 certification ensuring continual monitoring for quality, safety and legality.

Purpose of the Job:
To provide hands-on human resources and office administration support to the management team at Nanak Foods' Bellingham manufacturing facility. The HR & Office Administrator will support day-to-day HR operations including recruitment, onboarding, employee records, payroll and benefits administration, employee relations, compliance and general office coordination. This role requires a high level of professionalism, confidentiality, organization and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Essential Functions and Responsibilities:

• Human Resources:
  Coordinate full-cycle recruitment, including posting job advertisements, screening resumes, scheduling interviews and conducting reference checks
• Prepare employment offers, contracts, new hire documentation and onboarding packages
• Facilitate new employee orientation and onboarding
• Maintain accurate employee files and HRIS records
• Track employee attendance, vacation, leaves of absence and overtime
• Assist with payroll preparation by ensuring employee information is accurate and submitted on time
• Administer employee benefits, enrollments and changes
• Prepare employment verification letters and other HR correspondence
• Support performance management, training and employee engagement initiatives
• Ensure compliance with employment legislation, company policies and health and safety requirements
• Assist with investigations, disciplinary documentation and employee relations matters as required
• Generate HR reports and maintain confidential HR records
• Administration:
  Manage office supplies and coordinate purchasing of administrative materials
• Answer telephone calls, greet visitors and provide administrative support to management
• Coordinate meetings, training sessions and company events
• Maintain company records, filing systems and document control
• Coordinate employee uniforms, PPE, security access cards and company equipment
• Liaise with vendors and service providers for office-related requirements
• Support travel arrangements and meeting logistics when required
• Perform other administrative duties as assigned

Requirements:

• Required Skills and Qualifications:
  
  Diploma or bachelor's degree in Human Resources, Business Administration or a related field
• Minimum 2–3 years of HR and administrative experience
• Knowledge of employment standards and workplace legislation
• Experience working with HRIS and payroll systems
• Proficiency in Microsoft Office, including Word, Excel, Outlook and Power Point
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• High level of confidentiality and professionalism
• Ability to prioritize multiple tasks in a fast-paced environment
• Strong attention to detail and accuracy
• Excellent interpersonal and customer service skills
• Strong problem-solving and decision-making abilities
• Ability to work independently and collaboratively within a team
• Desired
  
  Skills and Experience:
  
  Previous HR or administrative experience in a manufacturing or food production environment
• Experience with ADP or similar HRIS/payroll systems
• Experience with time and attendance systems
• Experience coordinating recruitment for hourly production and skilled trades positions
• Familiarity with workplace health and safety practices
• Experience supporting employee relations, investigations and disciplinary documentation
• Experience supporting payroll preparation and benefits administration
• HR certification or working toward certification is considered an asset

Working Environment:
Thi…