Program Implementation Specialist

Position: BASE Program Implementation Specialist
Help Build Exceptional Before & After School Programs for Local Youth

At the Whatcom Family YMCA, we believe every child deserves a safe, supportive place to learn, grow, and thrive. We're looking for a highly organized, solutions-oriented BASE Program Implementation Specialist to help power our Before and After School Enrichment (BASE) programs across multiple locations throughout our community.

If you're passionate about youth development, enjoy coordinating operations behind the scenes, and thrive in a fast-paced environment where every day makes a difference, we'd love to meet you.

Why You'll Love This Role

As the BASE Program Implementation Specialist, you'll play a critical role in ensuring our school-age programs run smoothly, efficiently, and safely. You'll coordinate logistics, manage resources, support staff, analyze program data, and help create the operational foundation that allows children and families to have outstanding YMCA experiences.

This is the perfect opportunity for someone who enjoys balancing administration, problem-solving, and relationship-building while making a meaningful impact in the community.

What You'll Do

Program Operations & Logistics

• Coordinate daily operational systems supporting multiple BASE program sites
• Manage program materials, equipment, and supplies across locations
• Monitor inventory and oversee purchasing, distribution, maintenance, and replacement of resources
• Maintain organized, safe, and welcoming program environments

Administrative & Financial Support

• Track attendance, absences, and program records
• Support budgeting processes, purchasing, invoicing, and expense tracking
• Maintain accurate operational documentation and reporting systems
• Identify efficiencies and recommend process improvements

Technology & Data Management

• Support staff with devices, software platforms, and communication tools
• Collect and analyze operational data to support decision-making and continuous improvement
• Identify challenges and provide actionable recommendations to leadership

Program Quality & Compliance

• Ensure compliance with YMCA standards and state licensing requirements
• Support staffing needs as necessary to maintain safety and licensing ratios
• Promote safe, inclusive, and high-quality youth experiences
• Follow all youth protection policies, mandated reporting requirements, and abuse prevention practices

Our Commitment to Equity & Inclusion

The YMCA is committed to creating an environment where everyone belongs. We believe all people should have the opportunity to reach their full potential regardless of race, ethnicity, gender identity, sexual orientation, age, religion, ability, socioeconomic status, or background.

We actively work to remove barriers, strengthen families, support youth success, improve community health, and create opportunities for all.

QUALIFICATIONS:

• Minimum two years of experience in program operations, administration, youth programs or related fields.
• Strong organizational skills with the ability to manage multiple projects and priorities.
• Experience with data tracking, reporting, and administrative systems.
• Proficiency with Microsoft Office Suite, Google Workspace, and database management systems.
• Valid driver's license with acceptable driving record and ability to operate YMCA vehicles.
• Ability to meet all YMCA and state licensing background check requirements.
• Passionate about serving youth and families, with a commitment to the YMCA mission.
• Strong communication skills with youth and adults is essential.
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
• Commitment to inclusion and compliance with the Americans with Disabilities Act (ADA).
• Within 30 days of hire include completion of:
  Child Abuse Prevention for Supervisory Staff; CPR;
  First Aid; AED;
  Bloodborne Pathogens; TB test; MERIT background check, provide MMR vaccine records, Food Handler Permit.
• 30 Hour STARS School Age Basic Training required; within 90 days of hire.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee needs sufficient strength, agility and mobility to perform essential functions and to safely supervise program activities.
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
• The employee frequently is required to sit and reach, and must be able to move around the work environment.
• The employee must occasionally lift and/or move up to 40 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually moderate.