Travel Specialist

Overview

This range is provided by Russell Tobin. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$25.00/hr - $26.00/hr

Direct message the job poster from Russell Tobin

Job Title: Travel & Expense Specialist

Location: (REMOTE) EST and CST zone preferred

Employment Type: 6+ Months of Contract opportunity

We’re seeking a Travel & Expense (T&E) Specialist to join our Source-to-Pay (S2P) team. This fast-paced role supports travel, events, procurement, and expense functions. The specialist will drive process automation, policy compliance, and operational efficiency while collaborating with finance, legal, and cross-functional teams.

• Travel, Events, and Expenses (80%)
  • Manage ticketing system requests and maintain updated documentation.
  • Enforce T&E policies and provide employee training.
  • Oversee TMC travel requests (guest invitations, group travel, VIPs, visas).
  • Support offsite/event planning (hotel room blocks, contracts, payments, attendee lists).
  • Review and reconcile P-card payments and credit card transactions.
  • Conduct audits of Concur/Uber transactions for compliance.
  • Facilitate onboarding/offboarding of employees for T&E functions.

• Procurement (10%)
  • Support procurement policy compliance and internal audits.
  • Manage supplier onboarding in Oracle Fusion ERP.
  • Oversee purchasing module activities (POs, change orders, payments).
  • Administer contracts (SOWs, order forms, sponsorship agreements).

• Transformation & Analytics (10%)
  • Identify opportunities for automation (UIPath, Oracle Analytics Cloud).
  • Analyze data and generate actionable insights to optimize operations.
  • Benchmark industry best practices to drive improvements.

Work Experience:

• 2–5 years of travel administration and analytical experience.
• Experience with ticketing systems and T&E tools (e.g., Navan, Concur, Everbridge).
• Project management and contract review experience.

Education:

• Bachelor’s degree in Business, Supply Chain, or a quantitative field (preferred).
• OR 4+ years of proven Travel Operations experience.

Tools & Systems:

• Ticketing: Service Now
• Expense & Credit Cards: Concur, Forma, Conferma, BOA Gram
• Business Tools: G-Suite, Slack, Zoom
• Analytics: Oracle Analytics Cloud, Tableau, Alteryx
• Procurement: Oracle Fusion/Cloud, ScoutRFP, Globality

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Note: This job description reflects the current requirements and may be subject to change at any time.