Accounts Payable Clerk

Description

Part-time AP Clerk

$40-$41/hour

18 - 20 hours per week

● Set up new vendors in the financial system and ensure the W9 information is accurately entered into the system to process 1099 forms at year-end properly.

● Match all purchase orders to invoices.

● Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing.

● Prepare all checks and ACH bank drafts, match invoices to checks, obtain all check signatures, and distribute checks.

● Prepare analysis of vendor accounts, as required.

● Reconcile vendor statements and research and correct discrepancies.

● Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing.

● Maintain all accounts payable reports and respective vendor payable files.

● Review the AP aging report monthly and follow up on all outstanding payables over 30 days.

● Match the AP aging report to the accounts payable general ledger balance monthly.

● Prepare and report 1099s to IRS and vendors at year-end.

● Manage and reconcile school credit card balances and payments.

● Work with facilities on maintaining school vehicle registrations, gas & maintenance receipts.

● Review and follow up with outstanding checks and report unclaimed property.

● Maintain office supply inventory and order as needed.

● Manage postage & coffee/water machines and staff coffee/tea supplies.

● Obtain ABC License (Alcoholic Beverage Control) for fundraising events.

● Ensure all reporting deadlines are met.

● Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.

Requirements

Accounts Payable (AP), Check Runs, Coding Invoices, Data Entry, Invoice Processing, Microsoft Excel, 1099 processing

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