Assistant Controller

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Full Time Belmont, CA, US

9 days ago Requisition

Department:Finance and Administration

Work Location:Hybrid

Reports To:Controller

FLSA Status:Exempt, Full-time

Salary:$85,000 - $130,000/annual depending upon position title and experience

The Assistant Controller is a key member of the Finance and Accounting team responsible for accurate financial accounting, timely month-end and year-end close, financial analysis, reporting, budgeting, and compliance. Reporting to the Controller, this position performs complex accounting and analytical functions, maintains effective internal controls, supports audit and regulatory requirements, and provides financial information and analysis to the Controller and departments across the University.

The position works closely with Accounting, Financial Aid, Payroll, Human Resources, Advancement, and other University departments to ensure accurate financial reporting and compliance with University policies, GAAP, applicable federal and state requirements, and higher education accounting practices.

• Own assigned components of the monthly and annual financial close, including preparation and posting of accurate, fully supported journal entries in accordance with the close calendar and established accounting policies.
• Prepare, review, and maintain reconciliations for assigned balance sheet and income statement accounts; investigate and resolve discrepancies and aging items and escape material issues to the Controller.
• Perform monthly trial balance reviews, account analysis, and variance/flux analysis; investigate unusual or significant activity and prepare or recommend correcting entries as appropriate.
• Review gift and contribution activity and related reconciliations to ensure proper accounting classification, fund and restriction coding, and timely resolution of discrepancies.
• Calculate and record the allocation of investment income, interest, and dividends to applicable endowment and other investment funds.
• Maintain accurate supporting schedules, reconciliations, and documentation for assigned accounting processes and identify opportunities to strengthen internal controls and improve efficiency.

• Record and reconcile monthly payroll, benefits, payroll taxes, deductions, and related liabilities.
• Reconcile payroll reports and benefit activity to the general ledger and investigate and resolve variances in coordination with Payroll, Human Resources, and other appropriate departments.
• Support accurate and timely payroll-related accounting and federal and state reporting requirements.

• Support the annual budget and periodic forecast processes by gathering and validating financial data, preparing account- and department-level analyses, and documenting assumptions.
• Prepare and maintain budget-to-actual reports and analyze significant variances, trends, and financial risks and opportunities.
• Provide concise variance explanations, financial analysis, and forecast updates to the Controller and responsible departments.
• Assist with financial modeling, projections, and other analyses to support institutional planning and decision-making.

• Reconcile financial aid disbursements, student account activity, cash receipts, and federal drawdowns; investigate differences and ensure funds are properly requested, recorded, returned, and reported.
• Monitor federal fund activity and maintain supporting documentation in accordance with U.S. Department of Education and other applicable federal requirements.
• Identify and promptly communicate exceptions, questioned costs, or potential compliance issues to the Controller.

• Prepare assigned financial statement schedules and supporting analyses for monthly, quarterly, and annual financial reporting.
• Assist the Controller with preparation and review of financial statements, including the balance sheet, statement of activities/income statement, cash flow statement, and related supporting schedules.
• Reconcile assets, liabilities, net assets, fund balances, and other significant accounts to support accurate financial reporting.
• Support the annual financial statement audit, Single Audit, and other internal or external examinations by preparing complete,…