Administrative Assistant

Description

Robert Half is working on a long term part-time (20 - 25 hours a week) opportunity with one of our top clients. Our client, a public-sector organization, is seeking an organized and detail-oriented Administrator to support its Community Development Department and Permit Center. This role will provide a combination of administrative, customer service, and office support while assisting with permit processing, invoicing, contracts, and daily departmental operations.

Key Responsibilities

+ Provide general administrative and office support to the Community Development Department and Permit Center.

+ Assist with processing, tracking, and routing permits, applications, plans, and related documentation.

+ Route permit applications and materials to appropriate departments, reviewers, and external agencies.

+ Process and track invoices, payments, purchase orders, and other financial documentation.

+ Assist with routing contracts and agreements for review, approval, signatures, and execution.

+ Maintain accurate electronic and physical files, records, and departmental documentation.

+ Answer phones, respond to emails, greet visitors, and provide professional customer service to residents, contractors, developers, and the public.

+ Respond to general inquiries and direct customers to appropriate staff or resources.

+ Prepare correspondence, reports, forms, spreadsheets, and other administrative documents.

+ Schedule meetings, maintain calendars, coordinate appointments, and assist with meeting logistics.

+ Perform data entry and update information within departmental databases and tracking systems.

+ Order and maintain office supplies and assist with general office organization.

+ Receive, sort, and distribute mail and correspondence.

+ Support department staff with special projects and other administrative duties as assigned.

Requirements

Qualifications

+ Experience supporting a government agency, Community Development, Planning, Building, Public Works, or Permit Center environment is preferred.

+

Experience with invoicing, contracts, purchase orders, or financial documentation is a plus.

+ Strong organizational skills and attention to detail.

+ Excellent customer service and communication skills.

+ Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

+ Ability to manage multiple priorities and work effectively in a fast-paced, public-facing environment.
2+ years of administrative, office coordination, or customer service experience.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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