Facilities Business Manager

Administrative Services Manager

Responsible for managing the daily operations of administrative services within the organization, ensuring smooth and efficient workflows. This role oversees office functions, staff coordination, and provides administrative support to various members of the Facilities Department, working to enhance administrative processes, ensure compliance with organizational policies, and support overall operational goals. This person will be responsible for all financial reconciliation, vendor contracts and adhering to strict budget guidelines.

Manages daily administrative operations, including scheduling, correspondence, supporting contract and vendor relations, managing all financial needs and office logistics. Coordinates with department leader to ensure that administrative support is aligned with departmental needs. Monitors and improves office workflows and processes to increase efficiency. Ensures compliance with hospital policies, procedures, and regulatory requirements. Supervises and trains administrative staff, managing performance and providing development opportunities.

Oversees budgeting for office supplies and administrative resources, ensuring cost-effective management. Assists in preparing reports, presentations, and documentation for senior leadership. Acts as a liaison between the administrative team and hospital leadership to facilitate communication.

Education:

Bachelor's Degree Business Administration required or Bachelor's Degree Healthcare Administration required or Bachelor's Degree Related Field of Study required.

Can this role accept experience in lieu of a degree? Yes.

Experience:

Experience in administrative management or office administration, preferably in a healthcare setting 5-7 years required and Experience in a supervisory or leadership role 2-3 years required.

Knowledge, Skills and Abilities:

Strong organizational and time management skills. Excellent communication and interpersonal abilities. Proficiency in office software and administrative technologies. Ability to manage multiple tasks and prioritize in a fast-paced environment. Experience in managing and mentoring a team.

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%)
• Carrying Occasionally (3-33%)
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision
  - Far Constantly (67-100%)
• Vision
  - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type:
Hybrid

Work Location:

115 Mill Street

Scheduled Weekly

Hours:

40

Employee Type:
Regular

Work Shift:

Day (United States of America)

Pay Range: $70,990.40 - $/Annual

Grade: 7

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications;

however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement: 1600 The McLean Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at .