OSA II - Financial Secretary @ Belmont Middle

Job Title

An employee in this class performs journey-level administrative and clerical support duties in an administrative office or in a school in one or more of the following responsibility areas; serving as a support secretary at the schools sometimes in a lead worker capacity, or serving as a journey-level secretary in a central office or auxiliary function.

• Maintains files of general records, data files, documents, correspondence, forms, index cards, reports, and other materials; posts information to departmental records according to standard procedures.

• Answers incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; performs routine clerical and typing duties.

• Makes arithmetic calculations manually or by use of a calculator according to established methods.

• Transcribes information onto forms, processes letters, memoranda, reports, tabulations, statements, various card records, and other materials from rough drafts or detailed instructions.

• Resolves problems of medium difficulty with little assistance.

• Occasionally develops or revises procedures for non-complex work.

• Completes forms, permits, notices, or form letters with designated or routine information.

• Processes, sorts, checks for accuracy, and files applications, purchase requisitions, travel expenses, incoming and outgoing mail, and other routine documents in accordance with established systems; maintains receipt books and routine office records relating to accounts, inventories, payrolls, and statements related to these records.

• Operates copying machines, adding machines, personal computers, and other office equipment.

• Receives standardized reports and compiles data into summary or consolidated form.

• Performs a variety of minor administrative tasks in relieving a supervisor of office details.

• May assist the public at a counter, giving information and answering questions regarding school programs.

• Performs duties with limited supervision.

• Performs related work as required.

• General knowledge of the operations of the department.

• General knowledge and ability to use correct grammar, spelling, and vocabulary.

• General knowledge of modern office practices.

• General knowledge of elementary arithmetic.

• General knowledge of common word processing, spreadsheet, and file maintenance programs.

• General knowledge of the principles of organization and administration.

• Ability to transcribe information and prepare standardized forms, letters, and reports from that information.

• Ability to operate common office machines.

• Ability to process documents such as purchase orders, invoices, etc.

• Ability to sort and distribute documents.

• Ability to maintain complete and accurate records and to develop standard reports from those records.

• Ability to file records and reports in proper sequential order.

• Ability to respond to questions based on considerable knowledge of the department.

• Ability to understand and follow oral and written instructions.

• Ability to type accurately at a moderate rate of speed.

• Ability to establish and maintain effective working relationships with supervisors, students, parents, coworkers, and the general public.

• Must be able to use a variety of automated office equipment such as computers, copiers, typewriters, calculators, etc.

• Must be able to exert a negligible amount of up to 20 pounds of force frequently or 10 pounds constantly to lift, carry, push, pull or otherwise move objects.

• Due to the amount of time spent standing and/or walking, physical requirements are consistent with those for Light Work.

• Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving the nature of sounds by ear). Must be able to communicate via the telephone.

• Requires the ability to speak and/or signal people to convey or exchange information. Includes receiving instructions, assignments, and/or directions from administrators.

• Requires the ability to coordinate hands and eyes rapidly and accurately in using…