Accounts Receivable Associate

Job Description

Accounts Receivable Associate

Join a Mission-Driven Finance Team Supporting Critical Defense Programs

Fairbanks Morse Defense is seeking an Accounts Receivable Associate to join our growing Finance team. This role plays an important part in supporting the financial operations of a company that provides mission‑critical products and services to the U.S. Navy, Coast Guard, Military Sealift Command, and other defense programs.

As Fairbanks Morse Defense continues to grow through strategic acquisitions, this position will support the continued development of our Shared Services organization by ensuring accurate invoicing, timely cash application, effective collections, and strong customer account management.

The ideal candidate is an experienced Accounts Receivable professional with a background in a manufacturing environment
, strong Excel capabilities, excellent written and verbal communication skills, and a commitment to accuracy, collaboration, and integrity.

This role requires someone who understands the importance of the order‑to‑cash process and how accurate financial operations directly support the success of the business.

Potential Hybrid Opportunity Available. Fairbanks Morse Defense values flexibility while maintaining the collaboration and teamwork needed to support our growing Finance organization.

This position will begin with fully onsite training to ensure the successful candidate develops a strong understanding of our systems, processes, customers, and internal partnerships.

Once the individual demonstrates proficiency, independence, strong performance, and the ability to successfully manage responsibilities, there is potential for a hybrid work arrangement based on business needs and leadership approval.

This opportunity is ideal for an Accounts Receivable professional who enjoys being part of a collaborative team while also having the ability to work independently and manage responsibilities with accountability.

Typical

Hours:

Monday – Friday

Flexible scheduling options may be available:

• 8:00 AM – 4:30 PM or
• 7:00 AM start time may be considered

Final schedule will be determined based on business needs.

The Accounts Receivable Associate is responsible for the timely and accurate processing of customer invoices, payment applications, collections activities, account reconciliations, and financial reporting support.

This role plays a critical part in maintaining healthy cash flow, ensuring accurate financial records, supporting internal controls, and partnering with internal teams and customers to resolve account‑related issues.

The successful candidate will be highly organized, detail‑oriented, and comfortable balancing multiple priorities while maintaining professionalism and accuracy.

This position requires strong communication skills, the ability to build effective business relationships, and the confidence to manage collection activities in a professional and respectful manner.

Invoicing & Billing

• Generate, review, verify, and distribute accurate customer invoices in a timely manner.
• Process invoices through various customer portals, including but not limited to: IPP, WAWF, Taulia, Oracle, Exostar.
• Review invoices for accuracy, completeness, and compliance with customer requirements.
• Validate purchase order information.
• Research invoice discrepancies and partner with internal teams to resolve issues.

Payment Processing & Cash Application

• Record and apply customer payments received through checks, ACH, credit cards.
• Process credit card transactions for Fairbanks Morse Defense and affiliated business units.
• Ensure payments are accurately applied and recorded in a timely manner.
• Research and resolve payment discrepancies.
• Support accurate cash reporting and customer account records.

Accounts Receivable Collections

• Monitor Accounts Receivable aging reports.
• Follow up on overdue balances through professional written and verbal communication.
• Maintain strong customer relationships while effectively managing collection activities.
• Communicate with customer Accounts Payable departments regarding outstanding…