Coordinator Upward Bound​/SEL Programs

Position: Coordinator for Upward Bound/SEL Programs
Program Coordinator (Student Excellence & Leadership & Upward Bound)

Department:
Student Excellence and Leadership (SEL) & Upward Bound (UB)

Title of Immediate Supervisors:
Director of Student Excellence and Leadership;
Director of Upward Bound

FLSA:
Non-Exempt FTE/Annual

Hours:

40 hours per week

OCCUPATIONAL SUMMARY

This position provides programmatic, operational, and administrative support for two Department of Education-funded programs: the Student Support Services/Student Excellence and Leadership (SSS/SEL) Program and the Upward Bound (UB) Program. These programs deliver academic, personal, career, and financial guidance to students who are low‑income, first‑generation, and/or have documented disabilities.

* Separate, specific job descriptions will be provided prior to interview and to the selected candidate upon hire. This combined job description is intended to present a comprehensive overview of the responsibilities and expectations associated with the position as a whole.
* CHARACTERISTIC DUTIES AND RESPONSIBILITIES

FINANCIAL & ADMINISTRATIVE OPERATIONS (SEL + UB)

* Manage and process all financial transactions in accordance with federal, state, and institutional policies, ensuring accuracy and compliance.

* Maintain detailed budget records; reconcile accounts and prepare monthly, quarterly, and annual financial reports.

* Prepare and track purchase requisitions, work orders, service requests, and vendor payments.

* Serve as primary liaison with Accounting for all financial operations, including account number updates, credit card reconciliations, and cash advances.

* Assist Directors with budget development, audits, grant preparation, file audits, and student data reporting.

DATA, RECORDS, AND COMPLIANCE

* Maintain accurate and confidential student and program records to meet federal reporting requirements.

* Manage participant files for both programs, especially during recruitment cycles, ensuring federal compliance.

* Compile statistical data and assist with preparation of the Annual Performance Reports (APR).

* Maintain internal filing systems including letters, reports, alumni information, historical records, and learning resources.

COMMUNICATIONS, MARKETING & OUTREACH

* Create, update, and maintain marketing and promotional materials for SEL and UB.

* Coordinate social media presence for both programs: create and schedule posts, respond to engagement, monitor analytics.

* Oversee regular updates to the SEL and UB websites, ensuring accurate and engaging digital content.

* Respond to program inquiries via phone and email, screen questions, and direct students and families to appropriate resources.

EVENT & PROGRAM LOGISTICS

* Coordinate logistics for meetings, workshops, classroom reservations, travel arrangements, and other program-related events.

* Plan and execute the SEL Summer Institute and support UB summer programming logistics.

* Assist UB Academic Coordinator with payroll timesheets for student employees and process participant stipends.

* Coordinate paperwork for UB summer staff and collaborate with Human Resources.

* Maintain inventory of office supplies including stationery, envelopes, requisitions, and computer supplies.

GENERAL PROGRAM SUPPORT

* Support daily operations of both SEL and UB programs.

* Perform other duties as assigned to advance program goals and student success.

CREDENTIALS AND EXPERIENCE

* Associate's degree preferred in business, accounting, or relevant field; equivalent experience considered.

* Previous office/business experience required; proficiency with databases, spreadsheets, and record‑keeping systems.

* Experience with program management and record retention.

* Understanding of grant‑funded programs and experience working with college‑aged and/or high‑school‑aged students preferred.

* Minimum 2 years working with low‑income, first‑generation students and/or students with disabilities.

* Understanding of the academic, social, economic, and cultural challenges experienced by program‑eligible students.

KNOWLEDGE, SKILLS, AND ABILITIES

* Excellent verbal and written communication skills, including grammar, punctuation, spelling, and proofreading.

* Proficiency with word processing,…