Enrollment Office Secretary - Beloit

Enrollment Secretary – Central Enrollment Office (Beloit, WI)

Position Type:
Full School Year

Schedule:

Monday–Friday | Year-Round

Start Date:

August 2026 Compensation:
Competitive, based on experience

We are seeking a highly organized and detail-oriented Enrollment Secretary to support the Central Enrollment Office in Beloit, WI. This role is critical in ensuring accurate and timely student enrollment, data management, and family support across the district.

• Process all paperwork for new student enrollments and withdrawals in a timely and accurate manner
• Verify and document proof of identity, residency, and guardianship for incoming students
• Request, track, and manage student records for all new enrollments
• Process student placement and transfer requests within and outside the district
• Maintain and update student demographic data in the Student Information System (SIS)
• Manage district-wide demographic records, including open enrollment, private/parochial, homeschool, and homeless students
• Respond to enrollment-related requests from external agencies in compliance with FERPA and district policies
• Process open enrollment applications and tuition waiver requests
• Complete required enrollment reports for the Wisconsin Department of Public Instruction (DPI)
• Coordinate summer school applications and manage enrollment data
• Identify and assist families experiencing homelessness and connect them with appropriate resources
• Support early childhood outreach efforts, including Child Development Days and 4K family onboarding
• Monitor enrollment trends and communicate key updates to district leadership

• Previous secretarial or administrative experience required
• Experience with student information systems or records management databases preferred
• Strong computer skills, including word processing, spreadsheets, and data entry systems
• Ability to manage multiple priorities and maintain workflow within deadlines
• Strong verbal and written communication skills
• High attention to detail and organizational abilities

Benefits At Amergis, we firmly believe that our employees are the heartbeat of our organization and we are happy to offer the following benefits:

• Competitive pay & weekly paychecks
• Health, dental, vision, and life insurance
• 401(k) savings plan
• Awards and recognition programs

Amergis, formerly known as Maxim Healthcare Staffing, has served our clients and communities by connecting people to the work that matters since 1988. We provide meaningful opportunities to our extensive network of healthcare and school-based professionals, ready to work in any hospital, government facility, or school. Through partnership and innovation, Amergis creates unmatched staffing experiences to deliver the best workforce solutions.

Amergis is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.