Supplier Maintenance Associate

Job Title

Responsible for creating, maintaining, and ensuring the accuracy of the Supplier Maintenance database by processing new supplier requests and updating existing supplier records while maintaining compliance with company policies and IRS guidelines.

• Process Supplier Master Maintenance and set up requests for ABC, ABCI and CBC Supply.
• Monitor multiple workflows for supplier set up requests, GL coding and customer refunds.
• Monitor and respond to inbox inquiries from various departments throughout the company.
• Answer direct phone calls and respond to questions regarding supplier records and supplier set up processes.
• Ensure adherence to departmental policies and procedures and maintain compliance with IRS guidelines related to W9s and 1099 reporting.
• Maintain positive supplier communications and interactions.
• Identify process improvement opportunities and training needs as new systems and processes are implemented.

• Follow up with departments, branches, and suppliers as needed to resolve outstanding issues.
• Monitor and follow up on workflow items and email inquiries to ensure timely communication and escalation when necessary.
• Communicate outstanding issues, concerns and workflow challenges to the Senior Supplier Maintenance Associate.

• Identify and resolve duplicate supplier records.
• Ensure supplier setups are complete, accurate and processed within established timelines.

• Serve as backup support for Supplier Maintenance functions and processes.
• Review, analyze and process customer trip sheets to support annual 1099 reporting.
• Other duties as assigned.

• Ability to work effectively in a high-volume, fast-paced environment.
• Strong working knowledge of Microsoft Office applications, particularly Excel and Word.
• Strong organizational, prioritization and follow-up skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong analytical, problem-solving and decision-making skills.
• Team-oriented with the ability to build and maintain strong working relationships.
• Excellent verbal and written communication skills.
• Ability to work independently as well as collaboratively within a team environment.

• Health, dental, and vision coverage - eligible after 60 days, low out of pocket
• 401(k) with generous company match - eligible after 60 days, immediately vested
• Employer paid employee assistance program
• Employer paid short term and long-term disability
• Employer paid life insurance
• Flex spending
• Paid vacation
• Paid sick days
• Paid holidays

Equal Opportunity Employer / Drug Free Workplace

ABC Supply values diversity and we actively encourage women, minorities, and veterans to apply.