Scheduling Specialist

Scheduling Specialist – Operations & Logistics Coordination

Health Conservation, Inc. (HCI) – Rockford, Illinois

HCI is a national provider of mobile occupational health screening services supporting manufacturing, industrial, transportation, food processing, energy, and distribution facilities across the United States.

The scheduling team operates in a fast‑paced logistics environment responsible for coordinating mobile occupational testing operations involving technicians, mobile testing units, DOT limitations, client production schedules, crew shifts, manufacturing throughput demands, and routing efficiency.

HCI is seeking a highly detail‑oriented Scheduling Specialist capable of operating in a high‑pressure operational environment where precision, urgency, and problem‑solving are critical. This active operations‑coordination role requires intensity, accountability, and strong analytical thinking. The specialist reports directly to the Quality Control Manager and works closely with Fleet Operations.

• Analyze prior‑year testing schedules, manufacturing crew structures, and operational history to determine optimal scheduling strategy.
• Coordinate annual occupational health testing visits for industrial and manufacturing clients nationwide.
• Evaluate workforce throughput, crew sizes, shift variations, travel logistics, technician capacity, and DOT limitations when scheduling appointments.
• Sell and secure operationally efficient service dates while balancing client production demands and HCI logistical requirements.
• Continuously monitor and adjust schedules based on changing operational variables including client staffing changes, production interruptions, technician availability, weather delays, and routing conflicts.
• Work directly with Mobile Van Technicians and Operations Leadership to maintain schedule accuracy and maximize fleet utilization.
• Identify scheduling inefficiencies, operational bottlenecks, and mathematical inconsistencies involving technician capacity, travel time, throughput expectations, and testing volumes.
• Maintain high levels of accuracy while operating in a fast‑moving, deadline‑driven environment.
• Communicate professionally with client management teams regarding operational requirements, scheduling changes, and service expectations.
• Collaborate with the QC Manager to resolve operational discrepancies and scheduling conflicts.

• Maintain a highly professional and confident phone presence while managing high‑volume client communication, operational negotiations, scheduling objections, and time‑sensitive service coordination.
• Strong analytical and mathematical reasoning skills.
• Understand operational throughput, workforce variability, shift structures, and time‑sensitive logistics.
• Remain composed and effective in high‑pressure or stressful situations.
• Strong multitasking and prioritization abilities.
• Exceptional organizational skills and attention to detail.
• Identify errors, inconsistencies, and scheduling conflicts quickly.
• Excellent verbal and written communication skills.
• Strong customer service and relationship management skills.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Experience in logistics, manufacturing coordination, dispatching, operations planning, workforce scheduling, or transportation scheduling is highly preferred.
• Willingness to work overtime as operational demands require.

• Medical Insurance
• Health Reimbursement Arrangement (HRA)
• Dental Insurance
• Vision Reimbursement
• 401(k) Plan (available after one year)

Job Type: Full‑Time