Institute of Spiritual Direction Administrator

Description

The Institute for Spiritual Direction (ISD) Administrator provides administrative and program coordination support to the Cedar brake Director and the Institute for Spiritual Direction team. The position coordinates communications, participant applications and scheduling, class preparation, facilities, meals, materials, payments, and other logistical needs associated with the ISD formation program.

The Administrator works closely with the Cedar brake Director, ISD team members, prospective and current participants, and Cedar brake staff to help ensure that scheduled classes and formation weekends are organized, welcoming, and effectively supported. The position requires regular availability for scheduled ISD weekends and planning meetings.

The Bishop is the visible principle and foundation of unity in the particular Church (the diocese) entrusted to him. In a unique and visible way, he makes Christ’s mission present and enduring as Shepherd of the Christian Community. In order to fulfill his mission, the Bishop employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them the apostolic mission and entrusts various responsibilities to them.

Each position employed in the Diocese of Austin helps to extend the ministry of the Bishop in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Bishop in the performance of his ministry and thereby engages in ministry for the church.

• As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of the Diocese of Austin in both your professional and personal life.
• Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
• Coordinate with the Cedar brake Director and ISD team regarding program schedules, formation weekends, meetings, participant needs, and program logistics.
• Maintain the schedule for ISD sessions and coordinate facility and chapel needs with Cedar brake staff and other groups using the retreat center.
• Assist with promotion of upcoming ISD cohorts, including program information, website content, email communications, advertisements, and other outreach as directed.
• Respond professionally to inquiries from prospective participants and provide applications, program information, and appropriate follow-up.
• Coordinate interview schedules between applicants and members of the ISD team and communicate available interview times to candidates.
• Communicate admission and program information to participants as directed by the Cedar brake Director or ISD team.
• Maintain appropriate discretion and confidentiality when communicating with applicants and participants.
• Prepare classrooms, meeting areas, materials, handouts, and other resources needed for each ISD session.
• Coordinate meals and catering for scheduled sessions and team meetings.
• Coordinate meeting space for small groups, triads, staff meetings, and other program activities.
• Track participant payments and communicate with participants regarding outstanding or scheduled payments as appropriate.
• Attend ISD planning meetings and maintain effective communication with the Cedar brake Director, ISD team, participants, and Cedar brake staff.
• Provide onsite administrative and hospitality support during scheduled ISD weekends, including assisting with unexpected logistical, facility, copying, or participant needs.
• Perform other duties as assigned.

• Knowledge of the…